Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-284    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal and Stumping Services in an Amount Not to exceed $255,000.00 and Authorizing its Execution
Attachments: 1. Resolution - Parkway Tree Removal and Stumps - A&B Landscape and Tree, 2. Renewal - Parkway Tree Removal and Stumping - A&B Landscape and Tree, 3. Attachments - Parkway Tree Removal and Stumping - A&B Landscape and Tree - Contract Documents
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal and Stumping Services in an Amount Not to exceed $255,000.00 and Authorizing its Execution

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Overview
Overview
The Public Works Department is responsible for Parkway Tree Removal and Stumping. To assist in this effort, a contractor is utilized. A & B Landscaping and Tree Service, Inc performed this work over the two years following a competitive bidding process. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the second of the two possible renewals with A&B Landscaping and Tree Service, Inc. for Fiscal Year 2023 Parkway Tree Removal and Stumping Services.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The proposed Fiscal Year 2023 General Fund budget includes $150,000.00 to perform Parkway Tree Removal, $50,000.00 to perform Storm Clean-up, $100,000.00 to perform Parkway Tree Stumping, and $5,000.00 to perform Private Property Tree Violation Removals in the General Fund, Forestry Division External Support account no., 1001-43800-101-530667.

A total of $255,000.00 ($125,000.00 for Parkway Tree Removal, $25,000.00 for Storm Clean-up, $100,000.00 for Parkway Tree Stumping, and $5,000.00 for Private Property Tree Violation Removals) from this account is proposed to be awarded to A&B Landscaping and Tree Service, Inc. A renewal agreement with another tree pruning and removal contractor is proposed under another agenda item to utilize the remainder of these funds.

Background
The Village has over 18,000 public trees on parkways and in other public spaces. Each year a portion of those trees need to be removed and the stumps ground out due to disease (Dutch elm disease), insect infestation (Emerald ash borer), storm damage, and se...

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