Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-254    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/1/2021 Final action: 11/1/2021
Title: A Resolution Approving an Independent Contractor Agreement with Calumet City Plumbing & Heating Co., Inc. for the 2021-2022 Water Meter Replacement Program, in an Amount Not to Exceed $1,149,993.00 and Authorizing its Execution
Attachments: 1. Resolution-Water Meter Replacement Program, 2. Independent Contractor Agreement-Water Meter Replacement Program, 3. Attachment-Calumet City Plumbing and Heating Co., Inc. Bid, 4. Attachment-2021-22 METER REPLACEMENT PROJECT - RFB 21-136, 5. Attachment-Water Meter Replacement Bid Summary, 6. Attachment-FY22-FY26 Recommended CIP, 7. Attachment-State of Illinois_Certificate of Good Standing_CCP
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Calumet City Plumbing & Heating Co., Inc. for the 2021-2022 Water Meter Replacement Program, in an Amount Not to Exceed $1,149,993.00 and Authorizing its Execution

End
Overview
Overview
This project includes the replacement of water meters and the upgrade of water meters with new register heads. This project is an effort to replace older water meters that have outlived their service life. In addition, this project will allow the water metering system to move towards Advanced Metering Infrastructure which is an effort towards a Smart City initiative. The low responsible bidder was Calumet City Plumbing & Heating Co., Inc.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
Funds for this project are in the Fiscal Year 2021 Water & Sewer Fund budget account numbers 5040-43730-777-570707 ($850,000.00) and 5040-43750-781-570707 ($850,000.00). Funds are also proposed in the Fiscal Year 2022 budget in the same account numbers for an additional $2,300,00.00.

Background
The Village of Oak Park has 12,500 water meters in its system and continually services water meters as necessary to bill for water usage. This project includes the replacement of over 3,000 water meters and the upgrade of approximately 5,500 water meters with new register heads. Water meters have an expected life of 15-20 years of service. Meters older than that tend to become inaccurate and under record actual water consumption.

At the end of this contract, all water meters two-inch and smaller will have 90-day data logging ability and be compatible with the proposed Fixed-Base Radio Reading System. Both meter replacement/register head upgrades along with the installation of the Fixed-Base Radio Reading System will meet the goal of installing Advanced Metering Infrastructure (AMI). This project will al...

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