Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-279    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/15/2021 Final action: 11/15/2021
Title: A Resolution Approving an Independent Contractor Agreement with Lakeshore Recycling Systems, LLC for Municipal Trash, Recycling, Food Scrap/Yard Waste, Household Hazardous Waste and Electronics Collection for a Five-Year Term and Authorizing its Execution
Attachments: 1. Resolution-Municipal Waste Hauler, 2. Lakeshore Recylcing Contract, 3. Attachment-LRS-RFP-2021, 4. Oak Park Solid Waste Collection Request for Proposals 07-07-2021, 5. Oak Park Addendum No. 1 07-20-21, 6. Oak Park Addendum No. 2 07-22-21, 7. Lakeshore Correspondence 09-13-21, 8. Attachment-Memo-Solid Waste Hauling RFP Summary, 9. Attachment-Waste Collection RFP summary #21-110, 10. Attachment-LRS-Certificate of Good Standing
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Lakeshore Recycling Systems, LLC for Municipal Trash, Recycling, Food Scrap/Yard Waste, Household Hazardous Waste and Electronics Collection for a Five-Year Term and Authorizing its Execution

End
Overview
Overview
The Villages waste hauling contract with its current hauler expires on March 31, 2022. A Request for Proposal was advertised for the next contract for these residential waste hauling services. The most favorable proposal was received by Lakeshore Recycling systems, LLC. Proposed is a five-year agreement for these services.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The recommended Environmental Services fund, Fiscal Year 2022 budget, account no. 5055-43760-101-530660, General Contractuals, is proposed to include an amount of $2,775,000.00 for waste hauling services. Municipal trash disposal costs (tipping fees) are not included in this contract. They are billed separately.

Based on the pricing provided by LRS it is recommended to not increase the rates for solid waste collection in Fiscal Year 2022. Rates for Fiscal Year 2023 would be reviewed in Q4 2022. The Fiscal year 2022 budget was prepared assuming no increase in customer rates for service. With the new LRS rates the budget is anticipated to be balanced.

All Environmental Service fund accounts are designated as enterprise funds. Enterprise funds account for activity in which a fee is charged to external users for services.

Background
As noted above, the Village of Oak Park's waste hauling contract with its current hauler, Waste Management, expires on March 31, 2022. Staff prepared a Request for Proposals (RFP) to obtain pricing and service options for a successor agreement. The RFP was made available July 7, 2021. Proposals were received until August 19, 2021.

Four waste hauling con...

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