Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-10    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/18/2022 Final action: 1/18/2022
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with Allied Garage Door, Inc. for an Amount Not to Exceed $35,000.00 in Fiscal Year 2022 and Authorizing its Execution
Attachments: 1. Resolution-Allied Garage Door, 2. Agreement Renewal-Allied Garage Door, 3. Independent Contractor Agreement-Allied Garage Door 2021, 4. Allied Garage Door SOS
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
AMZ

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with Allied Garage Door, Inc. for an Amount Not to Exceed $35,000.00 in Fiscal Year 2022 and Authorizing its Execution

End
Overview
Overview
This agreement is for maintaining and repairing overhead doors at the Public Works Center, Water Pumping Stations, Fire Stations, Village Hall, and Parking Garages. The first year of the agreement with Allied Garage Door expired on December 31, 2021. The agreement allows for a one-year renewal.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Fiscal Year 2022 General Fund, Building Maintenance Property Repair Accounts # 1001-43790- 713 ($20,000.00) and 714 ($7,500.00)-540674 contain sufficient funds for overhead door repairs.

The 2022 Parking Fund Property Repair Accounts # 5060-43770-783 ($1,000.00), 784 ($2,500.00) and 788 ($3,000.00)-540674 also contain sufficient funds for overhead door repairs.

The 2022 Water & Sewer Fund Property Repair Account # 5040-43730-776-540674 ($1,000) also contains sufficient funds for overhead door repairs.

Background
In December of 2020, the Public Works Building Maintenance Division received bids from overhead garage door companies to provide emergency repairs and maintenance services at Village owned buildings on an as-needed basis. Allied Garage Door, Inc. submitted the most favorable labor rates and the Village entered into an Independent Contractor Agreement with Allied Garage Door on February 9, 2021. The agreement allows a one-year renewal.

Historically, the Village has spent between $25,000.00 and $35,000,00 annually for this service.

Allied has performed very well in 2021 and in previous years and has been very responsive to call-outs. Staff recommends the Village renew the Independent Contractor Agreement with Allied Garage Door for 2022. Repair and mainten...

Click here for full text