Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-197    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/6/2022 Final action: 9/6/2022
Title: A Resolution Approving an Amendment to the Purchase Price Agreement with Water Products Company of Aurora, Inc. for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services, and Sewer Services to Change the Not to Exceed Amount from $30,000.00 to $40,000.00 and Authorizing its Execution
Attachments: 1. Resolution - 2022 Water and Sewer Materials Amendment - Water Products Company, 2. Amendment - 2022 Water and Sewer Materials Amendment, 3. Contract Documents - 2022 Water and Sewer Materials Amendment
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving an Amendment to the Purchase Price Agreement with Water Products Company of Aurora, Inc. for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services, and Sewer Services to Change the Not to Exceed Amount from $30,000.00 to $40,000.00 and Authorizing its Execution

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Overview
Overview
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The Village has experienced an increase in the number of required utility digs to date in 2022. Estimated expenses for utility dig materials for the remainder of the year exceed contract availability. Staff request to increase the agreement not to exceed amount with Water Products Company of Aurora, Inc. to cover this shortfall.

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Recommendation
Recommendation
Adopt the Resolution.

Fiscal Impact
The proposed Fiscal Year 2022 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($120,000.00). It is proposed to use unencumbered funds in the Water & Sewer Fund, Public Works - Water Capital Improvement account 5040-43730-777-570707 ($10.000.00) from deferred projects to cover the additional expense. A third-quarter budget amendment will be submitted to transfer the funds to cover the overage.

Background
The Public Works Department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials. Six vendors provided material price bids for 2022. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material. On December 6, 2021, the Village signed a Purchase Price Agreement for $30,000.00 with Water Products Com...

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