Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Authorizing the Rejection of all Bids for Project 22-6, Pavement Preservation
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Overview
Overview
Bids were opened on August 11, 2022, for Project 22-6, Pavement Preservation. Three contractors picked up proposal documents and one bid were received. The only bid was submitted by R.W. Dunteman Company in an amount of $763,500 which is over the engineer's estimate and the $450,000 budget amount. The Engineering Division recommends rejecting the bid, revising the project's scope, and rebidding the project.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
There is no fiscal impact to rejecting the bid.
The FY2023 Budget includes $450,000 for pavement preservation in the Capital Improvement Fund, Public Works - Engineering, Pavement Preservation account no. 3095-43780-101-570977. The bid of $763,500 is substantially higher than the budgeted amount for the project.
Pending Village Board concurrence, staff will reduce the scope of the project and rebid the work to stay within the budgeted amount.
Background
The 2022 pavement preservation project includes crack filling, pavement patching, installing seal coats, and micro-surfacing various local streets throughout the Village. The Village previously bid the project in August and only received one bid for the work. The bid was over the budgeted amount. After discussions with the low-bid contractor, the reason for the high bid was primarily due to the lack of availability of the micro-surfacing subcontractor. There are only a few Microsurfacing contractors for the entire Midwest region. Staff was aware of the potential for micro-surfacing contractor availability being an issue with the bid and already had the project specified to allow for the micro-surfacing work to occur in the spring of 2023 but this was still not enough of a construction window to allow them to c...
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