Submitted By
Rob Sproule, Director of Public Works
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Advance Sweeping Services Inc. for Village Wide Street Sweeping Services in a Total Amount Not to Exceed $190,000.00 and Authorizing its Execution
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Overview
Overview
The Public Works Department is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District Areas. Advance Sweeping Services Inc. provided the lowest responsible bid.
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Recommendation
Recommendation
Adopt the Resolution.
Fiscal Impact
The Fiscal Year 2022 Street Services budget contains $110,000.00 to perform street sweeping services in the General Contractual account no., 1001-43740-761-530660. $40,000.00 is currently unencumbered in the account to cover street sweeping services for the remainder of 2022.
The proposed Fiscal Year 2023 budget contains a request for $150,000.00 for these services in the General Contractual account no., 1001-43740-761-530660
Background
One of the responsibilities of the Public Works Department is to sweep the streets. This work over the last ten years has been completed by a contractor working for the Village. There are approximately 250 lane miles of streets that need to be swept regularly. Business districts and main street roadways are typically swept 16 times a year. Residential streets are typically swept eight times a year. The proposed contract is for eight sweepings plus the fall leaf pickup operation sweeping. The first year of the contract would be for 16 months to adjust the contract to our annual budget cycle ending December 31, 2023, with an option for two additional one-year renewals.
Competitive bids were opened on July 15th, 2022, in response to a call for bids for 2022-2023 Village Wide Street Sweeping Services that was sent out on June 29, 2022. The bid w...
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