Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-267    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving the Renewal of the Independent Contractor Agreement with IHC Construction Companies, L.L.C. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution
Attachments: 1. Resolution - Emegency Water and Seewer Repairs - IHC, 2. Renewal - Emergency Water and Sewer Repairs - IHC, 3. Attachments - Emergency Water and Sewer Repair - IHC
Submitted By
Rob Sproule, Public Works Director

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with IHC Construction Companies, L.L.C. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution

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Overview
Overview
The Village contracts with plumbing contractors for emergency water and sewer repair work in the Village right of way. Work is assigned to contractors when the needed response exceeds our internal capacity in terms of personnel and or equipment. Multiple Agreements were signed in Fiscal Year 2021 to ensure adequate coverage in an emergency situation including an agreement with IHC Construction Companies, L.L.C. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the second and final of the two possible renewals with IHC Construction Companies, L.L.C. for Fiscal Year 2023 for emergency water and sewer repairs.

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Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The proposed Fiscal Year 2023 budget provides a total of $175,000.00 for Emergency Water and Sewer Repair Services in the Water and Sewer Fund, External Support, account no. 5040-43730-777-530667 ($75,000.00 for Water) and 5040-43750-781-530667 ($100,000.00 for Sewers).

A total of $40,000.00 ($20,000 from each account) is proposed to be awarded to IHC Construction Companies, L.L.C. for these services. Agreements with two other contractors for $40,000.00 each are proposed under other agenda items.

Background
The Public Works Department Water and Sewer Division typically make repairs to the water distribution and sewer collection systems with in-house staff. On occasions when in-house staff is unable to make repairs, for instance, when crews are performing snow removal operations, lack the necessary equipment to perform such repairs, or multiple repairs are required simultaneo...

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