Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-300    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2023 in an Amount Not to Exceed $175,000 and Authorizing its Execution.
Attachments: 1. Resolution, 2. Independent Contractor Agreement Renewal, 3. Request from A&B Landscaping & Tree Service, Inc. for CPI Rate Increase, 4. RES 20-237_11.16.20 A&B Landscaping Original Agreement, 5. RES 21-77_03.01.21_A&B Landscaping First Amendment, 6. RES 21-110_04.19.21_A&B Landscaping Second Amendment
Submitted By
Tammie Grossman, Director Development Customer Services; and Rob Sproule, Director of Public Works

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2023 in an Amount Not to Exceed $175,000 and Authorizing its Execution.


End
Overview
Overview
This renewal agreement with A & B Landscaping and Tree Service, Inc. is for a one (1) year term and is the second of two (2) optional one (1) year term renewals to provide plowing and salting of village leased/owned parking lots, back-up snow removal on public streets and sidewalk shoveling.

End
Recommendation
Recommendation
Approve the Resolution.

Fiscal Impact
The Recommended FY 2023 Budget includes the following for contracted services for snow and ice removal:

Parking Fund:
5060.43770.786.530660 (Street Parking General Contractuals) = $50,000
5060.43770.787.530660 (Parking Lots General Contractuals) = $50,000

General Fund:
1001.43740.765.530667 (Sidewalk Shoveling) = $50,000
1001.43740.765.530667 (Back-up Street Snow Removal) = $25,000

Background
The Village issued a request for proposals (RFP) on August 18, 2020 for snow and ice removal for the parking system, sidewalk shoveling and back-up snow removal on public streets. Staff received four (4) proposals and recommended that the Village enter into an agreement with A & B Landscaping and Tree Service, Inc. for an initial one-year term (01/01/21 - 12/31/21). The agreement was renewed for an additional one-year term (01/01/22 - 12/31/22).

The proposed renewal is the last remaining renewal for the one-year term of 01/01/23 - 12/31/23. As provided for in the Agreement, the Contractor requested a rate increase of 3% for the term of the renewal.

Snow and ice removal for the V...

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