Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 22-302    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/5/2022 Final action: 12/5/2022
Title: A Resolution Approving an Amendment to an Independent Contractor to Change the Not to Exceed Amount from $86,300 to $96,800.00 for Fiscal Year 2022 and Approving an Independent Contractor Agreement for Fiscal Year 2023 in an Amount Not to Exceed $91,700.00 both with Revcon Technology, Inc. for the Service and Maintenance of Parking Access and Revenue Control Systems at the Village's Holley Court and Avenue Parking Garages and Authorizing their Execution.
Attachments: 1. Resolution, 2. Amendment to 2022 Agreement, 3. 2022 Agreement, 4. 2023 Independent Contractor Agreement, 5. Revcon Proposal
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
A.M. Zayyad

Agenda Item Title
Title
A Resolution Approving an Amendment to an Independent Contractor to Change the Not to Exceed Amount from $86,300 to $96,800.00 for Fiscal Year 2022 and Approving an Independent Contractor Agreement for Fiscal Year 2023 in an Amount Not to Exceed $91,700.00 both with Revcon Technology, Inc. for the Service and Maintenance of Parking Access and Revenue Control Systems at the Village's Holley Court and Avenue Parking Garages and Authorizing their Execution.

End
Overview
Overview
While the Village pursues insurance reimbursement for property damage claims, an increase to the 2022 agreement is necessary to pay outstanding invoices for repairs that are not covered by the service and maintenance agreement. This Resolution also authorizes the execution of an agreement for the term of 01/01/23 through 12/31/23. This is a sole source agreement since Revcon is the only Illinois dealer and servicer of the TIBA system. Timely service and maintenance to the equipment are necessary to ensure a convenient and reliable parking experience for residents and visitors to Oak Park.


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Recommendation
Recommendation
Adopt the Resolution.

Fiscal Impact
A Q4 budget amendment was submitted to the Finance Department and is pending Village Board approval, which would authorize the additional budget authority to provide for the $10,500 increase to the 2022 agreement through the following accounts:

5060.43770.788.540674 (Holley Court Property Repair) = $4,500
5060.43770.784.540674 (The Avenue Property Repair) = $6,000

The Recommended FY 2023 Budget includes the following for contracted services for the service and maintenance of the parking access and revenue control systems at Holley Court and The Avenue parking garages:

5060.43770.788.530660 (Holley Court General Contractuals) = $48,900
5060.43770.784.530660 (The Avenue General Contractuals) = $37,800
5060....

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