Submitted By
Dan Yopchick, Chief Communications Officer
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Technical Design Services, Inc. to Design the Village's Audiovisual Technology Systems within Existing Public Meeting Spaces in an Amount Not To Exceed $48,505, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
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Overview
Overview
Technical Design Services, Inc. (TDSi) will produce a design document package that will allow the Village to issue an RFP to contractors/vendors of its choosing. The package produced by TDSi will contain design documents that will bring the Village's conference rooms and meeting spaces up to 'state-of-art' in audiovisual presentation and collaboration technology. The spaces within Village Hall to be included in the design effort have been identified to be defined as: Council Chambers (201), Conference Rooms 101, 102, 124, 130, 215, and the Video Production Room (226).
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Recommendation
Recommendation
Adopt the Resolution.
Background
The need to move all equipment from analog to digital is essential to the future of municipal government transparency through livestreams and archiving of public policymaking. The existing control room at Village Hall contains equipment that is approximately two decades old which dates to when the operation was initially established for cablecasting. As existing equipment has failed, the cost of replacing it has grown due to the engineering often required to make it compatible with current systems.
The Village Board approved funding as part of the Capital Improvement Plan for a multi-year project to upgrade the Village's audio/visual (A/V) equipment that allows for the recording and/or streaming of Village Board and commission meetings. Some of the existing equipment has been replaced over time, but it was established that a more comprehensive plan is needed to meet a growing demand to make meet...
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