Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with West Side Tractor Sales Co. for Inspection and Refurbishment Services for One 2011 410 Backhoe in Amount Not to Exceed $71,798.19, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
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Overview
Overview
Public Works Unit 410, a model year 2011 - John Deere 410 Backhoe, was scheduled for replacement in the Public Works Ten Year Vehicle Replacement Schedule. Based on the unit's condition and its usage, Staff determined that a rebuild of the unit by the manufacturer would an acceptable alternative to the Village in place of replacing the unit.
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Recommendation
Recommendation
Adopt the Resolution.
Background
Public Works Unit 410, a model year 2011 - John Deere 410 Backhoe, was scheduled for replacement in the Public Works Ten Year Vehicle Replacement Schedule. Assessing the unit's condition and its usage, Staff determined that a rebuild by the manufacturer's only authorized dealer in this area, would be more beneficial to the Village than replacing the unit. The benefits include a smaller financial outlay than replacement, existing parts stock can continue to be utilized, the staff would have a refurbished piece of equipment that they are already familiar with, and a one-year parts and labor warrantee. An estimate was acquired from the manufacturer's only authorized local dealer and is included. The estimate is a worst-case scenario as all items may not need replacement.
Fiscal Impact
The Fiscal Year 2023 Water & Sewer Vehicle budget provides funds for service to cover this expense. $75,000.00 has been budgeted in account no. 5040.43730.777.570750 Water Vehicles, for the Backhoe Refurbishing.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved si...
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