Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Cerniglia Co. for the 2021 Watermain Valve Replacement Program in an Amount Not to Exceed $123,990.00 and Authorizing its Execution
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Overview
Overview
The Public Works Department requested bids for the 2021 Watermain Valves Replacement Program. The proposed program included replacing four water valves. The lowest responsible bid was submitted by Cerniglia Co. in an amount of $149,990.00. Staff is reducing the project scope by removing one 16” valve from the bid in order to lower the total project cost.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2021 Budget includes $100,000.00 allocated in the Water and Sewer Fund, Public Works - Water Distribution, Capital Improvements account no. 5040-43730-777-570707 for Watermain Valve Replacement.
The project cost as bid exceeds $100,000.00. It is proposed to use unencumbered funds from deferred projects in the Water and Sewer Fund, Public Works - Water Distribution, Capital Improvements account no. 5040-43730-777-570707 to cover the overage.
Background
In 2012 and 2013 the Water & Sewer Division of the Public Works Department contracted with M.E. Simpson Co., Inc. to exercise the approximately 1,200 water valves in the Village’s water distribution system. The valve exercising program identified approximately 80 valves that were broken or in need of repair. Since 2014 the Public Works Department has replaced or repaired approximately 40 of these defective valves. This contract allows this regular maintenance work to continue.
Repairing or replacing broken valves is a necessary task in order to maintain adequate fire flows and to ensure that watermains can be shut off in emergency situations or for scheduled maintenance. Valves proposed on this project are larger than those replaced by in-house crews since they require specialized equipment or are at locations requiring significant coordination for traffic control and other impacts.
The Public Works Department solicited bids for watermain valve replacement on August 4, 2021. Two contractors attended the pre-bid meeting and summitted bids on August 19, 2021. The lowest responsible bid was submitted by Cerniglia Co. in an amount of $149,990.00. Cerniglia Co. has completed several water and sewer projects for the Village in the past and is an exceptional contractor. As noted above, staff is reducing the project scope by removing one 16” valve from the bid in order to lower the total project cost.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has previously approved contracts for this work. Funds were also allocated as part of the Fiscal Year 2021 budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that Village Staff will be bringing forth future valve replacement agreements for Village Board consideration.
Intergovernmental Cooperation Opportunities
N/A.