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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-1042    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 12/10/2018 Final action: 12/10/2018
Title: A Resolution Approving the Renewal of a Professional Services Agreement with Thompson Elevator Inspection Service, Incorporated to Provide Elevator Inspection Services in an Amount not to Exceed $40,000 and Authorizing its Execution
Attachments: 1. Resolution, 2. 2019 Renewal Agreement, 3. 2018 Signed Agreement Thompson, 4. 2019 Proposal Letter, 5. Exhibit 1 - Thompson 2019 Fee Schedule, 6. Exhibit 2 - Professional Licenses-2019, 7. Exhibit 3 - Certificates and Awards-2019, 8. Exhibit 4 - References and Client List-2019, 9. Thompson Certificate of Liability Insurance, 10. 2017-05-03-elevator_inspection_services_rfp

Submitted By                     

Tammie Grossman, Director of Development Customer Services

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Renewal of a Professional Services Agreement with Thompson Elevator Inspection Service, Incorporated to Provide Elevator Inspection Services in an Amount not to Exceed $40,000 and Authorizing its Execution

 

End

Overview

Overview

Elevators are unique, complex and specialized.  In order to continue to provide optimum customer service, the Village of Oak Park shall continue to outsource the twice-annually safety inspections and construction plan review activities.

 

Body

Staff Recommendation

Approve the Resolution

 

Fiscal Impact

Line item 1001-46250-101-530667 (External Support) has $1,210,479.00 budgeted for 2019.  This contract will not exceed $40,000.00 of the overall $1,210,479.00 budgeted amount.

 

Background

The State of Illinois requires elevators to be inspected annually.  A majority of Illinois municipalities outsource their elevator safety inspection programs due to the complexity of elevator machinery. 

 

The Village contracted with Thompson Elevator, to handle inspection and review services, from 2000 to 2014.  An RFP was facilitated in 2014 and as a result of that process, the Village switched outsourcing services from Thompson Elevator to Elevator Inspection Services.  In 2017, the Village facilitated another RFP process that resulted in the Village switching back to Thompson Elevator Inspection Services for the 2018 calendar year.

 

The existing agreement with Thompson Elevator Inspection Services allows for a one-year extension to cover the 2019 calendar year.  Staff has been very satisfied with Thompson Elevator Inspection Services work and is therefore recommending an extension of the 2018 agreement for the 2019 calendar year. 

 

 

Alternatives

The Village Board could direct that specialized in-house staff be hired to perform the inspection and review services.

 

Previous Board Action

Previous Village Boards have approved outsourcing the elevator safety inspection program.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

The outsourcing model will be evaluated as part of the 2019 budget process.

 

Intergovernmental Cooperation Opportunities

N/A.

 

Performance Management (MAP) Alignment

A Governance Priority established for the Development Customer Services Department -Customer Service Experience.