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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-184    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/2/2016 Final action: 5/2/2016
Title: A Resolution Approving a Purchase Price Agreement with Fleet Safety Supply for Emergency Vehicle Lighting and Equipment in an Amount not to Exceed $60,000.00 in Fiscal Year 2016 and Authorizing its Execution
Attachments: 1. 05-02-16-Resolution Fleet Safety Supply, 2. 05-02-16- Fleet Safety Supply Purchase Price Agreement, 3. 05-02-16-Attachment Emergency Lighting Bids

Submitted By                     

John P. Wielebnicki, Director of Public Works

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving a Purchase Price Agreement with Fleet Safety Supply for Emergency Vehicle Lighting and Equipment in an Amount not to Exceed $60,000.00 in Fiscal Year 2016 and Authorizing its Execution

 

End

Overview

Overview

The Fleet Services Division of the Department of Public Works is responsible for maintaining the Village’s fleet of vehicles that all are equipped with various types of emergency/warning lighting.  This item provides for the purchase of these materials.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

In the FY 2016 budget, funds for emergency/warning lighting materials are allocated in the Fleet Replacement Fund as part of the vehicle purchases.

The cost for emergency equipment supplies for purchase from Fleet Safety Supply shall not exceed $60,000.00 from the various Fleet Replacement Fund and RICO accounts.

 

Background

Three vendors were provided bids for these materials in 2016.  The materials are purchased from the lowest qualified vendor. Based on the bid summary and the estimate of equipment and materials needed, staff anticipates spending up to a combined amount of $60,000.00 on materials between Fleet Safety Supply and other vendors.

 

It is anticipated to spend approximately $55,000.00 with Fleet Safety Supply therefore Village Board approval is required to enter into the purchase price agreement.

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board approved the purchase price agreement with Fleet Safety Supply for materials for emergency equipment in 2015.

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will be bringing these agreements to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

The Village is the only Oak Park agency within the community that utilizes these materials.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.