Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Task Order with Civiltech Engineering, Inc. for Professional Transportation Engineering Staffing and Services for 2025 in an Amount Not to Exceed $425,000 and Authorizing its Execution
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Overview
Overview
The Engineering Division requested a proposal from Civiltech Engineering to provide part-time staffing services for a transportation engineer to oversee the transportation systems, current planning efforts, and the traffic calming process for 2025. Civiltech submitted a proposal based on hourly rates for the various positions in an estimated not to exceed the amount of $425,000. This amount is based on an anticipated staffing level of 3-days per week, work associated with administering the traffic calming process for the remaining petitions in hand, and additional various transportation engineering services for the calendar year of 2025.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Engineering Division requested a proposal from Civiltech Engineering for a Task Order to provide part-time staffing for a transportation engineer at roughly 3-days per week; provide services for administering the remaining traffic calming petitions; and perform various transportation engineering services for the calendar year of 2025. This Task Order would replace the existing agreement with Civiltech for administering the traffic calming petition process as these services will now be included as part of the annual task order for general transportation engineering staffing and services. A breakdown of the estimated costs for the various general services under the Task Order is included in their proposal.
Fiscal Impact
The proposed Fiscal Year 2025 Budget includes $425,000 to cover the costs of this contract in the General Fund, Public Works - Engineering, Transportation, External Support account no. 1001-43700-723-530667.
DEI Impact
N/A.
Alternatives
The Board may delay to gain additional information.
Previous Board Action
On July 16, 2024, the Board approved a Task Order with Civiltech Engineering, Inc. for Professional Transportation Engineering Staffing and Services for 2024 in an Amount Not to Exceed $250,000, Authorizing its Execution, and Directing Staff to Prepare the Necessary Budget Amendment (RES 24-248).
On July 16, 2024, the Board approved a Master Agreement with Civiltech Engineering, Inc. for providing transportation engineering services (RES 24-247).
On March 6, 2023, the Village Board approved a Three-Year Professional Service Agreement with an Option to Renew the Agreement for up to Two Additional One Year Periods with Civiltech Engineering, Inc. for Professional Engineering Services for Administering Traffic Calming Petitions and School Safety Plans in an amount not to exceed $275,000 (RES 23-94).
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
This is an annual task order for providing transportation engineering staffing and related services. There will be future Village Board items annually for these services with Civiltech during the term of their Master Agreement.
Intergovernmental Cooperation Opportunities
N/A.