Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving an Intergovernmental Master Agreement for the State of Illinois Maintained Traffic Signals and Authorizing its Execution
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Overview
Overview
The State of Illinois and the Village share in the responsibility for the maintenance and electricity costs for all traffic signals located on the State highway system within Oak Park. The State enters into Intergovernmental Agreements with local Governmental Bodies to define responsibilities for the maintenance and energy costs for these traffic signals. The current agreement for this maintenance expires on June 30, 2021. This item is for the Village maintenance of certain State traffic signals within Oak Park.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
Expenses for traffic signal maintenance and street lighting are funded in the General Fund, Street Lighting budget.
The previous agreement did not require the Village to pay for its share on State routes. The State is now requiring the Village to pay for its share based on the number of approaches to the intersection. The Village’s share of the maintenance is approximately $10,000.00 annually. The costs for electricity are yet to be determined. Since this was not budgeted, a budget amendment will be required.
Background
The responsibility for maintenance of the State traffic signals varies from municipality to municipality. In Oak Park, historically the Illinois Department of Transportation (IDOT) maintains the States perimeter street traffic signals (IL 43-Harlem Ave., IL 64-North Ave., Roosevelt Rd.), and the Village maintains the internal street State traffic signals (Washington Blvd., Ridgeland Ave.).
This item is for an Intergovernmental Agreement for the Village’s share of the maintenance and energy costs of the State traffic signals on Harlem Ave., North Ave., and Roosevelt Rd. The list of those signals is provided as Exhibit A. The Exhibit also highlights each party’s responsibility. Each governmental body is responsible for its street. (ie. at Harlem Ave. and Chicago Ave. the State is responsible for 50% of the costs and Oak Park and River Forest are responsible for 25%).
The State will charge the Village quarterly for its costs to maintain the traffic signals.
This term of this Intergovernmental Agreement is for ten years, expiring June 30, 2031.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board approved the current agreement on September 6, 2011, for the period July 1, 2011, to June 30, 2021.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Village will have the opportunity to renew the agreement in 2031.
Intergovernmental Cooperation Opportunities
This is an intergovernmental cooperation agreement.