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A Resolution Approving an Amendment to a Professional Services Agreement with Securitas Security Services USA, Inc., to Increase the Not-To-Exceed Amount for Security and Support Staff Services at Village Parking Structures from $717,031.00 to $800,000.00 for the Term of January 1, 2025, Through December 31. 2025
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Introduction
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The proposed Resolution authorizes an Amendment to the Professional Services Agreement for security and support staff services at Village-owned parking garages and Village Hall to increase the not-to-exceed amount for 2025 to account for additional billable hours and holiday pay that was not originally accounted for.
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Recommended Action
Staff recommends the adoption of the proposed Resolution.
Prior Board Action
On December 3, 2024, the Village Board adopted RES 24-361, a Resolution Approving the Renewal of a Professional Services Agreement with Securitas Security Services USA, Inc. in an Amount Not to Exceed $717,031.00 for Security and Support Staff Services at Village Parking Structures and in Amount Not to Exceed $76,519.00 for Security and Support Staff Services Provided at Village Hall from January 1, 2025, through December 31, 2025, and Authorizing Its Execution.
Background
Village-owned parking structures provide a majority of the public parking available in the DTOP and Hemmingway Business District areas through a combination of permit parking and transient, or daily, parking. The Village uses contracted security staff within the public parking garages in these areas. These contracted staff also patrol the OPRF High School community parking garage and the public portion of the Lake & Forest parking garage. In addition to providing safety services, security personnel provide citizens and customers with personal interaction to assist with utilizing pay station equipment and other customer service issues that may arise at the parking facilities. The Village also utilizes contracted security staff at Village Hall after regular business hours to monitor the lobby, direct visitors to the appropriate location, and monitor and control access to the main and upper levels of Village Hall.
It is necessary to amend the Professional Services Agreement to account for the anticipated billable hours that will be necessary to staff the parking garages for the remainder of FY 25.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
Staff submitted a new funding budget amendment to the Finance Department to amend the FY 25 budget as follows:
5060-43770-788-530667 = $49,781.40
5060-43770-784-530667 = $20,742.25
5060-43770-783-530667 = $12,445.35
TOTAL request = $82,969.00
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• The Village will be able to provide the same level of security and customer support services at Village-owned parking structures for the remainder of FY 25.
Disadvantages:
• The Village will amend its FY 25 budget, increasing expenses by $82,969.00.
Alternatives
Alternative 1:
The Village Board could not approve the Resolution.
Advantages:
• The Village would not need to amend the FY 25 budget.
Disadvantages:
• Staff will have to determine how to operate the garages with reduced security and customer support services for the remainder of FY 25.
Anticipated Future Actions
Staff will issue a request for proposals for security and support staff services for FY 2026 in the late summer of this year.
Prepared By: Sean Keane, Parking & Mobility Services Manager
Reviewed By: Craig Failor, Development Services Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution 25-217
2. Amendment to Professional Services Agreement
3. Professional Services Agreement