Submitted By
Ahmad M. Zayyad, Deputy Village Manager
Reviewed By
LS
Agenda Item Title
Title
A Resolution Approving the 2022 Citizen Commission Work Plans
End
Overview
Overview
Every year the Village Board reviews and approves a work plan for each Citizen Commission.
End
Recommendation
Recommendation
Each Commission has a staff liaison to assist the commission with following the policies outlined in the Chairperson’s manual and various other policies such as compliance with the Open Meetings Act and purchasing policies of the Village.
Fiscal Impact
Historically the Village budget sets aside a sum of money for all Commissions to share. Each work plan also identifies costs associated with each potential work plan item. This year’s 2022 budget for all of the Commissions in total is $20,000 in budget account 1001.41020.101.530662.
The staff liaison to each Commission is responsible for managing any purchases or contracts that may be related to a Commission work plan item and following the same purchasing requirements as other village expenses.
Background
This is an annual agenda item in which each Commission creates a work plan in accordance with their enabling ordinance and submits the draft for Village Board review. Approved work plans are then posted on the Village website and are used to establish the monthly meeting agendas.
Regarding the Transportation Commission, there are 2 revisions staff is recommending as described below.
A. “Review update of Village’s Neighborhood Greenway (NG) plan and its implementation”: As discussed at the September 27, 2021 Finance Committee meeting and at the November 11, 2021 Village Board meeting, staff recommends removing this item as based on Village Board discussion there is a desire to implement more dedicated or protected bike lanes as compared to the neighborhood greenways or bike boulevard network. Staff recommends adding a new work plan item for “Review the Oak Park Bicycle Plan and Neighborhood Greenways System Study to evaluate opportunities to create additional dedicated or protected bike lanes.” The outcomes of the work plan item would be to determine recommendations for locations for dedicated or protected bike lanes on streets; determine parking impacts from new bike lanes and recommendations on revised parking restrictions; develop 5-year implementation plan and budget; and develop updated bike plan document for presenting to the Village Board. This work plan item will take a considerable amount of time, effort, and public involvement considering the likely loss of on-street parking on streets planned for new bike lanes. Staff recommends a time frame for this work plan item to be due by the 4th quarter of 2022.
The FY22 Budget does not include funds for consultant support to explore opportunities to create additional dedicated or protected bike lanes and work with staff and the Transportation Commission to determine parking impacts and recommendations. Pending Village Board concurrence on this work plan item, staff will solicit proposals for this work and prepare a Budget Amendment to include Capital Improvement Funds for this work which is estimated to cost $50,000 to $75,000.
The FY22 Budget and 5-Year Capital Improvement Plan includes $35,000 for design and $165,000 for construction of the Bike Boulevard system on Scoville Avenue and Ontario Street near Oak Park River Forest High School (OPRF). Staff will continue to move forward with the design and construction of this portion of the bike boulevard system since there is likely not opportunity to create dedicated bike lanes on these streets near OPRF due to existing parking and traffic constraints.
B. “Recommend processes to develop Vision Zero Plan and elements that should be included in the plan”: As discussed at the November 11, 2021 Village Board meeting, staff recommends revising the time frame for this item from the 1st quarter of 2022 to “to be determined based on staff availability.”
It is also important to note that the ‘Aging in Place’ Commission does not currently have enough membership to reach a quorum and finalize a draft work plan. Additionally, Health Department staff is still working with the ‘Board of Health’ Commission in finalizing their work plan and will bring that final draft to the Board of Trustees at a future Board meeting.
Alternatives
This is an annual agenda item.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A