Submitted By
Bill McKenna, Village Engineer
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services
Agenda Item Title
Title
A Resolution Approving a Contract with R.W. Dunteman Company for Project 23-2, Resurfacing of Various Streets, in an Amount not to Exceed $2,877,840 and Authorizing its Execution
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Overview
Overview
Competitive bids were opened on June 15, 2023 for the 23-2 Resurfacing of Various Streets Project. Ten contractors picked up bid documents and two bids were received. The low responsible bid was submitted by R.W. Dunteman Company in an amount of $3,277,000. The low bid is over the budgeted amount for the project and the contractor has agreed to reduce the scope and cost of the project by removing the Garfield Street from Harlem to Home Avenue project location. The project includes the resurfacing or reconstruction of 18 blocks of local streets in the Village, sewer spot repairs, and pedestrian and bicycle safety enhancements, and traffic calming improvements at various locations.
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Recommendation
Recommendation
Approve the Resolution.
Background
The 2023 Resurfacing of Various Streets project includes the resurfacing of 17 blocks using 2.75” or 4” of new asphalt and the full depth reconstruction of 1 block in the Village. A project location map is attached. The project also includes resurfacing of Village on-street Parking Lot 81 on Marion Street, north of Randolph since the street is being resurfaced and modifications made to the cul de sac on the 300 block of south Taylor. The project includes eight sewer main repairs on streets being resurfaced due to isolated failures of the sewer mains discovered during sewer inspections earlier this year.
The project also includes numerous traffic calming items, pedestrian safety enhancements, and bicycle improvements outlined below and shown on the project location map. The project includes funds for the installation of up to 14 speed humps along the eligible 1150 south blocks and the 1200 block of North Grove Avenue. Currently the Village has approved or received valid petitions for 7 of these speed humps, however should the Village receive a petition for a speed hump from any of these remaining eligible blocks before the project is completed with the asphalt work, the speed hump would be constructed as part of the project. In addition to the speed humps, the proposed scope of work includes the items outlined below. The cost for the speed humps and the various calming and safety improvements below amounts to approximately $386,000.
• Concrete curb bump outs at the Fillmore intersections with Euclid and Wesley and the Greenfield and East Avenue intersection as approved by the Village Board
• Temporary bump outs using pavement marking paint at the Lombard and Erie intersection as approved by the Village Board
• Concrete bump outs and bicycle pavement markings at the South Boulevard and Scoville intersection to improve pedestrian and bicycle safety
• Concrete bump outs, revising sidewalk crossing alignments, and bicycle pavement markings at the Berkshire and Elmwood intersection to improve pedestrian and bicycle safety as this location is adjacent to Taylor Park and part of the bike boulevard network
• Concrete curb bump outs, pedestrian and bike activated rapid rectangular flashing beacons, and pavement markings at the Chicago Avenue and Scoville intersection to improve pedestrian safety, slow traffic, and improve bicycle safety since Scoville is part of the bike boulevard network
The Village received two bids for this project with the low bid from R.W. Dunteman Company in an amount of $3,277,000 which was over the budgeted amount for the project. Costs for construction and various items has been increasing beyond what was estimated during the budgeting process last year and the planning of this project. In order to keep the project within the budgeted amount staff recommends reducing the project’s scope by eliminating work on Garfield Street from Harlem Avenue to Home Avenue, which costs about $447,000. Garfield was planned for preventative maintenance resurfacing and this work can be deferred and included in next year’s resurfacing project which will also allow for better coordination with the adjacent constriction of the daycare development between Maple and Wisconsin. The contractor has agreed to the scope and contract reduction in order to stay within the budgeted amount for the project.
The contractor, R.W. Dunteman Company, has previously completed street resurfacing projects in the Village of Oak Park, most recently on Division Street and the 2022 Resurfacing of Various Streets project and has done an excellent job. Work is planned to start in mid-July and last into November.
Fiscal Impact
The low bid of $3,277,000 is over the budgeted amount for the project and the contractor has agreed to reduce the scope and cost of the project to fit within the budgeted amount for the project. There are available funds in the FY 2023 Budget to fund the recommended contract amount of $2,877,840 using various funds as shown below.
The project includes approximately $386,000 in various calming, safety, and bike improvements. The FY23 Budget includes $75,000 for these items. There are available funds in the FY23 CIP Fund account for local street construction from savings on the completed Oak Park Avenue and Austin Boulevard resurfacing projects to cover these additional traffic calming costs with this project. Pending Village Board concurrence, staff will prepare a Budget Amendment for the 2nd Quarter Budget Amendments to transfer $311,000 from savings from the Capital Improvement Fund account for local street construction to the traffic calming account.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On June 5, 2023 the Village Board approved a Motion to Concur with the Transportation Commission’s Recommendations for Traffic Calming at the Erie Street and Lombard Avenue Intersection with the Installation of Temporary Bump Outs on the Southern and Western Legs of Erie Street and Lombard Avenue Using Delineator Posts and Paint.
On June 5, 2023 the Village Board approved a Motion to Concur with the Transportation Commission’s Recommendations for Traffic Calming at the Intersection of East Avenue and Greenfield Street Including Upgrading from a Two-Way to Four-Way Stop and Installing Bump Outs on the South Side of East Avenue.
On April 24, 2023 the Village Board approved a Motion to Concur with the Transportation Commission’s Recommendations for Traffic Calming on the 1150 Blocks of South Euclid and Wesley, Upgrading from Two-Way to Four-Way Stops at the Intersections of Fillmore with Euclid and Wesley, and Establishing a 20 Mile Per Hour Park Speed Zone Adjacent to Euclid Square Park.
On September 19, 2022 the Village Board approved a Motion to Concur with the Transportation Commission’s Recommendations, as Amended by Village Staff, to Modify the Existing Citizen Petition Process and Traffic Calming Toolbox for Implementing Traffic Calming Measures which included the recommendation to allow for staff to administer and approve petitions for speed tables and humps from eligible blocks.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Pending Village Board concurrence, staff will prepare a Budget Amendment for the 2nd Quarter Budget Amendments to transfer $311,000 from savings from the Capital Improvement Fund account for local street construction to the traffic calming account.
Intergovernmental Cooperation Opportunities
None at this time.