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A Resolution Approving a Task Order with Baxter & Woodman, Inc. for Professional Engineering Services for Chlorine Conversion at the North, South and Central Pump Stations in an Amount Not to Exceed $92,000 and Authorizing its Execution
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Introduction
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The Engineering Division requested a proposal Baxter & Woodman, Inc. to provide design engineering for Chlorine Conversion at the North, South and Central Pump Stations. Baxter & Woodman has previously managed pump station improvements in the Village and is most qualified to perform these services. Design work is planned to start in May for this project, with the intention of producing plans and specification for construction under a separate contract in 2027.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board renewed the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2026 on December 9, 2025 (RES 25-355).
• The Village Board renewed the Master Agreement with Edwin Hancock Engineering Co. for Professional Engineering Services in 2025 on December 3, 2024 (RES 24-387).
• The Village entered into a Master Agreement for Professional Engineering Services with Edwin Hancock Engineering Co on September 21, 2021 (RES 21-220).
Background
The Engineering Division requested a proposal Baxter & Woodman, Inc. to provide design engineering for Chlorine Conversion at the North, South and Central Pump Stations. Baxter & Woodman has previously managed pump station improvements in the Village and is most qualified to perform these services. Baxter Woodman is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process.
The purpose of the project is to switch the existing gaseous chlorine injection systems at the North, South and Central Pump Stations with liquid chlorine injection systems. Liquid chlorine is safer to store and the switch will prevent having to install improved safeguards that will be required in the future if gaseous chlorine is stored at the pump station.
Timing Considerations
Adoption of the Resolution at this time will allow for the consultant to begin design and permitting work to prepare construction documents for bidding in the fall of 2026 for construction in 2027.
Financial Impact
The FY2026 Budget includes $32,500 for the design of this project in the Water & Sewer Fund, Public Works - Water, Water Supply, Capital Improvements, account no. 5040-43730-776-570707. There are available funds in this same account from the deferral of the Central Pump Station Valve Replacement Project to fund the remaining $59,500 needed for the design of this project.
Operations Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI Impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution, which will allow for the work to start for designing the Chlorine Conversion.
Advantages:
• This Task Order will allow for the procurement of needed services.
Disadvantages:
• This Task Order requires the expenditure of funds of $92,000.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
• The timing of the eventual Board action could impact the desired implementation schedule.
Alternative 2:
The Board can vote down the item.
Advantages:
• Potential cost savings of $92,000.
Disadvantages:
• More expensive safeguards will need to be designed and installed at the pump stations to allow them to continue to use gaseous chlorine.
Anticipated Future Actions
There will be a separate future contract presented to the Village Board for the construction of the improvements in late 2026 or early 2027.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Task Order for Chlorination Conversion
3. Task Order Attachment A - Scope and Fee
4. Master Agreement Baxter & Woodman