Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to the Professional Services Agreement between the Village of Oak Park and Strand Associates, Inc. for Construction Inspection Services for the Site/Civil Work at the Oak Park Station Development Project for an Additional $65,000 and Authorizing its Execution
End
Overview
Overview
In April of 2016 the Village of Oak Park entered into an agreement with Strand Associates to provide Construction Inspection Services for the Site/Civil Work at the Oak Park Station Development Project. The intent of the agreement was to provide full time inspection services during the underground utility work and then inspection of the streetscape and paving work at varying levels of coverage from part time to full time depending on the work involved. The original cost of the inspection services was based off of the construction schedule provided by Tishman Construction. Underground utility work took significantly more time than originally projected by Tishman Construction which required more time and cost for the Village’s inspection of the work. The change order of $65,000 adjusts the contract amount to $137,074.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
It is proposed to transfer the necessary funds for the construction inspection services into the FY 2016 Capital Improvement Fund, Public Works, Engineering, for Streetscaping design account no. 3095-43780-101-570959 from the Capital Improvement fund balance. The FY2015 budget included $200,000 for engineering services related to the Oak Park Station Development which were unused since the project did not start construction until 2016.
Background
The Oak Park Station Development project includes roughly $3 million in public improvements as part of the site work. The public improvements consist of replacing the water and sewer mains on Westgate Street, replacing the water main on North Boulevard, installing new water and sewer mains on the new Maple Avenue, new street lighting for the site, roadway resurfacing of the streets adjacent to the development, and streetscaping of the right-of-way along the development’s frontage.
The Engineering Division requested proposals for the site inspection services in March of this year and Village Board awarded a contract to Strand Associates on April 18, 2016. The intent of the agreement is for Strand Associates to provide full time construction inspection services for the underground utility work in the public right-of-way at the development site and then part-time and full-time inspection for the various streetscape and paving items. Tishman Construction provided a construction schedule which was used to estimate the number of hours needed for construction inspection services at the time of the original agreement with Strand. At the time Tishman projected that the underground utility work would be complete by June 8, 2016. The underground utility work took much longer than originally anticipated and was substantially completed on August 19th with some final items being completed early in September.
Alternatives
There are no proposed alternatives with this change order request as construction inspection services were approved in order to ensure the underground water and sewer utilities were installed correctly and to keep the project moving forward without any additional delays.
Previous Board Action
On April 18, 2016 the Village Board authorized an agreement with Strand Associates for the Construction Inspection Services for the Site/Civil Work at the Oak Park Station Development Project in an amount not to exceed $72,074.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
A separate budget amendment item will be presented to transfer funds for this work.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.