Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for Design and Construction Engineering Services for the 2019 Alley Improvements Project in an Amount Not to Exceed $310,295 and Authorizing its Execution
End
Overview
Overview
Last year the Village approved an Amendment to the Professional Services Agreement with Edwin Hancock Engineering, Co. for Professional Engineering services for Design and Construction Engineering of the 2018 and 2019 Alley Improvements. The Engineering Division has requested a proposal from Edwin Hancock Engineering to design and manage the 2019 alley improvements project and recommends renewal of the agreement for this work.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The costs for this Project are included in the FY2018 budget in the Capital Improvement Fund, Public Works Department, Engineering, for Alley Improvements account no. 3095-43780-101-570964 which has available funds for this work.
Background
Edwin Hancock Engineering has done an excellent job in designing and managing the alley projects the last three years and so far this year. In March of last year the Village extended the term of the agreement with Edwin Hancock Engineering to include the design and management of the 2018 and 2019 alley improvement projects.
The recommended FY2019 budget for alley improvements provides $2,700,000 of Capital Improvement Funds, an additional $300,000 of CDBG funds for alley improvements, and an additional $50,000 of CIP funds for alley pavement patching. Staff is in the process of finalizing the 2019 alley locations but it is anticipated to be 25 alley segments based on the available funding and 2018 pricing.
Awarding the engineering contracts in the late summer allows for the design to be completed in the winter, with the projects bid early in the year which results in the most competitive pricing from contractors, ultimately saving the Village money.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On November 3, 2014 the Village Board approved a Resolution authorizing the execution of a professional services agreement with Edwin Hancock Engineering Co. for design and construction engineering of the 2015 alley improvements.
On September 8, 2015 the Village Board approved a Resolution authorizing the execution of a professional services agreement with Edwin Hancock Engineering Co. for design and construction engineering of the 2016 alley improvements.
On August 1, 2016 the Village Board authorized Execution of a renewal agreement with Edwin Hancock Engineering, Co. for Professional Engineering services for Design and Construction Engineering of the 2017 Alley Improvements.
On March 20, 2017 the Village Board approved an Amendment to the Professional Services Agreement with Edwin Hancock Engineering, Co. for Professional Engineering services for Design and Construction Engineering of the 2018 and 2019 Alley Improvements and Authorizing its Execution.
On October 2, 2017 the Village Board approved a Resolution authorizing the execution of a professional services agreement with Edwin Hancock Engineering Co. for design and construction engineering of the 2018 alley improvements.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.