Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with Everest Snow Management, Inc. for Parkway Tree Watering in an Amount Not To Exceed $60,000.00 in Fiscal Year 2017 and Authorizing Its Execution.
End
Overview
Overview
In April of 2017, the Village signed an agreement with Everest Snow Management, Inc. for the 2017 Parkway Tree Watering Program. It is proposed to increase the original not to exceed amount for the contract from $50,000.00 to $60,000.00. The 2017 growing season has been hot and dry. This will allow the contractor to continue to water newly planted trees through the fall and water additional trees planted as part of the fall contract.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2017 Capital Improvement Fund Budget, account No. 3095-43780-101-570957, Public Works, Tree Replacement, provides funds for the planting of new/replacement trees. The original budget of $200,000.00 was amended on April17, 2017 to include an additional $45,396.00 in restitution associated with public tree removal for the development located at Lake St. and Euclid Ave.
As of this date, $38,724.84 of unencumbered funds remain available in this line item.
It has been proposed under another Board Agenda Item to utilize $25,000.00 of these funds for additional tree replacement. It is proposed under this item to utilize $10,000.00 for additional tree watering.
Background
The 2017 budget provided $200,000.00 for Parkway Tree Planting. $150,000.00 was allocated to the purchase and installation of trees through the Suburban Tree Consortium and $50,000.00 was allocated for tree watering for the 2017 growing season.
Since awarding these two contracts the budget has been amended to include an additional $45,396.00 that was collected in restitution associated with public tree removal for the private development at Lake St. and Euclid Ave. The intended use of this revenue is parkway tree replacement and establishment.
Along with the purchase of additional trees and due to the hot and dry summer, funds must be allocated to water these trees to help them establish and protect the Village’s investment. In order to spend these funds on maintenance, the not to exceed amount of $50,000.00 needs to be increased $10,000.00 to a new not to exceed amount of $60,000.00 for the agreement with Everest Snow Management to accommodate the additional cost.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
Funding for the project was approved by the board as part of the FY2017 Budget and an agreement was approved by the board in April of 2017.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Department of Public Works will be bringing parkway tree watering agreements to the Village Board annually for consideration.
Intergovernmental Cooperation Opportunities
There are no opportunities for Intergovernmental cooperation with this modification.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Department of Public Works for Infrastructure/Capital programs.