Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Stenstrom Petroleum Services, Inc. for Replacement of Underground Storage Tank Access Ports and Leak Detector Monitoring System for the Fuel Storage Tanks Located at the Public Works Center in an Amount not to Exceed $44,819.00 and Authorizing its Execution
End
Overview
Overview
Public Works staff requested bids for the removal and replacement of the deteriorated Underground Storage Tank (UST) access ports which are located on top of the Public Works Center underground Fuel tanks, as well as remove and replace the obsolete leak detector monitoring system and sensors. The bid from Stenstrom was the lowest qualified bid.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2018 Capital Building Improvements Budget provides for a total of $60,000.00 in two projects: 1) UST Access Port Repairs ($40,000.00) 2) UST Monitoring System ($20,000.00), in account #3012-43790-101-540673. To date, no funds have been spent on these two projects.
The agreement with Stenstrom will include their base bid amount of $42,685.00. The not to exceed amount of $44,819.00 includes a 5% contingency in the event of unforeseen work required. The contingency will not be used unless there is a need for a change order. The 5% is in accordance with the purchase policy regarding change orders.
Background
This project involves the removal and replacement of the manholes and access ports to the UST located at the Public Works Center. This work will consist of saw cutting the concrete pad above the fuel tanks, removing and replacing the manholes. The access ports have become deteriorated. The project also involves replacing the UST monitoring system. The monitoring system no longer meets the Fire Marshal’s inspection criteria. All items involved in this project are original to the building from the initial construction in 2007, and are in constant truck traffic, as well as a high salt environment.
Staff issued an Invitation for Bids April 20, 2018 for this work. A pre-bid meeting was held on May 2, 2018 and three contractors provided bids on May 18, 2018. The bids summary is attached.
References for Stenstrom Petroleum Services, Inc. have been contacted and references have indicated that this contractor is qualified to complete this work in a responsible manner. They have provided similar work for the City of Naperville, The Village of Elk Grove Village and the City of Evanston.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
These two projects were included in the approved FY2108 Capital Building Improvement Fund budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
The Village fuel system is used by all Village Departments as well as the Park District, School District 97, School District 200 and the Library.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.