Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Assignment and Consent Agreement with AECOM Technical Services, Inc. for the Cap the Ike Study (Bridge Decking) and Authorizing its Execution
End
Overview
Overview
The Village previously received Federal funds for capping I-290 (Cap the Ike). The Village entered into an agreement with URS Corporation in 2009 for a preliminary engineering study to Cap the Ike. Work on the study was suspended when IDOT began its preliminary engineering design of the I-290 Reconstruction project in order to ensure that any caps over I-290 would be feasible and compatible with IDOT’s design of proposed I-290 corridor. The Federal Highway Authority is requiring that work resume on the Cap the Ike study so as to not lose the funding. AECOM Technical Services has acquired URS Corporation during this time period and the agreement needs to be reassigned to the current entity in order to keep moving forward.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
All of the required $747,931 of funds for the Cap the Ike Study were included in the FY2017 budget in the Capital Improvement Fund account #3095-43780-101-570706 as part of the previous budget amendment in April of 2017. The federal grant for the work pays 100% of the costs for this study. The Village pays up front and is reimbursed by the State for the work. There is currently $747, 931 remaining on this contract with AECOM for the Cap the Ike Study.
There are 3 additional grants for the Cap the Ike Study which have not been activated yet for an additional $4,307,080 which will be used for design of the proposed caps.
Background
The Village previously received Federal Funds for studies and work related to capping I-290 (Cap the Ike). The Village previously hired URS Corporation for this work. URS completed a conceptual study and entered into an agreement with eth Village for the preliminary engineering work for these caps in 2009. Work on this study was suspended when IDOT began its preliminary engineering design of the I-290 Reconstruction project in order to ensure that any caps over I-290 would be feasible and compatible with IDOT’s design of proposed I-290 corridor. The larger caps that were conceptualized with the original Cap the Ike study could not feasibly be constructed since this would require substantially lowering I-290 and the rail lines and they would flood as a result. IDOT is nearing completion of the Phase I preliminary engineering work for the I-290 Reconstruction project and has identified opportunities where caps and enhanced bridges can be built without making their project impractical to construct. These locations are identified in the Letter of Intent exhibits.
The Federal Highway Authority is requiring that work resume on the Cap the Ike study or it will take the funds back and have the Village reimburse previously incurred expenses for this work. As a result the Village has restarted the project this spring and is actively moving forward with eth work.
The current work involves completing a phase I preliminary engineering study of the caps and expanded decking at Home Avenue, Oak Park Ave, and East Avenue. The work will also include evaluating aesthetic treatments of the various bridges so that there is a unified aesthetic throughout the Village along I-290. Because the Home Avenue bridge can potentially be constructed independently from the I-290 Reconstruction project the Village will use the remaining federal funds to complete the phase II full plan design of the Home Avenue Bridge. Home Ave will be fully designed so that it could be built prior to the I-290 project in case Federal Funds become available for this work.
There are 3 additional grants for the Cap the Ike Study which have not been activated yet for an additional $4,307,080 which will be used for this design work for the bridges and proposed caps.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On August 4, 2003 the Village Board approved an agreement with URS Corporation for a conceptual study of capping the Ike.
On April 3, 2006 the Village Board approved an agreement with the State for the current Cap the Ike study.
On May 18, 2009 the Village Board approved an agreement with URS Corporation for the current Cap the Ike Study.
On August 1, 2016 the Village Board approved a Letter of Intent (LOI) with IDOT for the I-290 Reconstruction Project.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Village will eneter into various agreements with the State for future engineering design contracts and for construction of future caps or expanded decks.
Intergovernmental Cooperation Opportunities
This project involves the Village working with the State of Illinois for portions of the design and construction of caps and expanded decks over I-290.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.