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A Resolution Approving the Renewal of the Contractor Services Agreement with Occupational Health Centers of Illinois, P.C. d/b/a Concentra Medical Centers and Authorizing Its Execution
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Introduction
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This item is a one-year renewal of the Village’s occupational health services contract with Concentra Medical Centers.
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Recommended Action
Adopt the resolution.
Prior Board Action
The Board has taken the following prior action(s):
• The Board approved a three-year Contractor Services Agreement with Concentra on September 6, 2022.
• The Board approved a one-year renewal of a Contractor Services Agreement with Concentra on September 20, 2021.
• The Board approved a one-year renewal of a Contractor Services Agreement with Concentra on September 8, 2020.
• The Board approved a Contractor Services Agreement with Concentra on September 16, 2019.
Background
Concentra is a partner of the Village who provides occupational health services, which include pre-employment physicals, worksite injury evaluation and treatment, Department of Transportation random drug screening, and other occupational health-related services. The Village last conducted a Request for Proposals (RFP) in 2022, at which time, Concentra was selected by the RFP Committee due to overall quality, value, proximity, and high-quality services offered. The most recent contractor services agreement allowed for two one-year extensions, of which this is the first extension.
In accordance with the original contractor services agreement, cost increases are capped by the regional Consumer Price Index (CPI), and reflect a 2.5% increase over the contractual rates from the 2022-2025 agreement.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
Costs associated with the use of Concentra are consistent with the current adopted budget and typically are paid through Account No. 1001.41080.101.530646 (Pre-employment Testing), which is budgeted at $15,000 in FY2025, and Account No. 1001.41080.101.560652 (Employee Physicals), which is budgeted at $7,500 in FY2025.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the resolution for a one-year renewal of the contractor services agreement with Concentra for occupational health.
Advantages:
• Concentra is a high-quality partner to the Village for occupational health services.
• A renewal prevents service disruption.
Disadvantages:
• By not conducting an RFP, it is unknown at this time if the Village could receive high quality services with lower costs from an alternative provider.
Alternatives
Alternative 1:
The Board could direct staff to conduct a Request for Proposals for occupational health services.
Advantages:
• This ensures the Village is receiving high-quality services at market rates.
Disadvantages:
• A transition of services providers may delay pre-employment physicals for new employees as they onboard or disrupt services for employees injured in the workplace.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Kira Tchang, Assistant Village Manager/HR Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Amendment
3. Contractor Services Agreement 2022-2025