Submitted By
Rob Sproule, Public Works Director; and Shatonya Johnson, Chief of Police
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager/Interim Neighborhood Services Director
Agenda Item Title
Title
A Resolution Approving the Purchase of Three 2024 Chevrolet Blazer EVs with Police Package from Currie Motors of Frankfort, Illinois in an Amount Not to Exceed $188,811.00 and Waiving the Village’s Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2024 Fleet Replacement Fund includes the replacement of five (5) unmarked Police vehicles. Three (3) of the vehicles are planned for replacement with three 2024 Chevrolet Blazer all-electric EVs with Police Package.
Most manufacturers have canceled or curtailed 2024 Police vehicle production and availability. A place in line was made available to the Village of Oak Park by Currie Motors after the vehicle manufacturer opened the order window.
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Recommendation
Recommendation
Adopt the Resolution.
Background
2024 model-year vehicles are continuing to represent a unique procurement challenge. Manufacturers are still catching up after years of facing supply chain constraints and labor shortages. This has resulted in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer to early fall. Some of the previously ordered vehicles have been canceled by the manufacturers.
Several squad car manufacturers are not accepting orders in 2024, but are continuing to produce vehicles to fulfill the previous year’s orders. This has caused us to deviate from our preferred manufacturer in order to procure replacement vehicles. This is also an opportunity to integrate purpose-built EV squad cars into our Police Fleet.
The vehicles being replaced are considered emergency response vehicles and the consequences of their downtime could compromise life safety for citizens and those who work in the Village.
The new vehicles include the standard Police package, All Wheel Drive, 102 kWh battery, with an estimated 250-400 mile range, and come with a three year, 36,000-mile bumper to bumper and eight-year, 100,000 mile EV propulsion warranty.
The charging infrastructure is already in place to support this quantity of units. These will be the first purpose-built EV squad cars for the Village of Oak Park.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units that have reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history and costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The existing Police units will be reassigned, scrapped, or sent to auction.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Fiscal Impact
The purchase of three (3) 2024 Chevrolet Blazers EVs with Police Package, will cost $188,811.00.
Funding is provided in the Fiscal Year 2024 Fleet Replacement Fund in account No. 3032-43900-857-570750. The amount of $590,000.00 is budgeted in the Fleet Replacement Fund.
Funds for necessary equipment such as light bars, graphics, sirens, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
DEI Impact
These vehicles will provide essential services that ensure accessibility for marginalized communities most in need and for Oak Park overall.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved the replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
The Public Works Department will bring vehicle replacement requests to the Village Board as vehicles become available.
Intergovernmental Cooperation Opportunities
N/A