Submitted By
Tammie Grossman, Director Development Customer Services; and Dr. Theresa Chapple-McGruder, Director Health Department
Reviewed By
A.M. Zayyad
Agenda Item Title
Title
A Resolution Approving an Amendment to the Independent Contractor Agreement with HR Green, Inc., for Building Permit Application Plan Reviews and Inspections, for the Fiscal Year 2022 to Change the Not to Exceed Amount from $1,000,500 to $1,010,500, to allow for Health Plan Reviews and Health Inspection Services Due to a Staff Shortage in the Health Department and Authorizing Its Execution
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Overview
Overview
Staff is submitting an Amendment to the Independent Contractor Agreement with HR Green, Inc., for 2022 services, increasing the not-to-exceed agreement amount from $1,000,500 to $1,010,500. This increase is necessary to pay for Health Plan Review services. All Health Plan Reviews are required to be supervised by an Illinois State licensed Environmental Services Supervisor. Currently, the Village does not have a state-licensed Environment Services Supervisor on staff. Therefore, we are contracting with HR Green to provide that service as part of their contract for building permit plan reviews and inspections.
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Recommendation
Recommendation
Adopt the Resolution.
Fiscal Impact
The Village is required to have an Illinois State Licensed Environmental Services review all plan reviews for businesses regulated by the health department which in Oak Park consists primarily of restaurants. Up until recently, the Village had a licensed environmental services person on staff. In order to prevent a delay in new business plan reviews, the Village will contract with HR Green to provide this service as well as health inspections as needed. This expense will be paid out of the Health Department’s external support line item 1001.44550.612.530667 for a maximum of $10,000.
Background
The Village initially issued a request for proposals (RFP) on May 3, 2017, for permit application plan review and construction inspection services, and HR Green, Inc. was selected. Another RFP was issued on August 31, 2020, seeking proposals for inspections and plan review services for an initial term of January 1, 2021 - December 31, 2023. Staff received four (4) proposals and recommended that the Village enter into an agreement with HR Green, Inc. On December 7, 2020, the Village Board approved RES 20-223, approving a professional services agreement with HR Green, Inc. for a three (3) year term with two optional one (1) year renewal terms in an amount not to exceed $900,000 per year. As further background, the Village has outsourced the plan review and inspections for construction projects through an independent contractor agreement since 2014.
Alternatives
Request additional information.
Previous Board Action
On December 11, 2017, the Village Board approved RES 17-744, authorizing an Independent Contractor Agreement with HR Green, Inc. for application plan review and inspection services.
On December 7, 2020, the Village Board approved a new professional services agreement with HR Green for a three (3) year term with two optional one (1) year renewal terms.
On December 6, 2021, the Village Board approved a one (1) year renewal.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A