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An Ordinance Amending the Fiscal Year 2025 Annual Budget
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Introduction
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An Ordinance is hereby presented to modify selected appropriations in the FY25 Adopted Budget. Staff evaluates both revenues and expenditures on a continual basis. However, in most cases, only expenditure overages to a budget require an amendment.
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Recommended Action
Adopt the ordinance.
Prior Board Action
The Board has taken the following prior action:
• ORD 25-203 was the third budget amendment for FY 2025 on November 11, 2025.
Background
The annual budget provides a ceiling on spending by account, department, and fund. While every effort is made during the budget process to forecast spending accurately, there are times when a budget amendment is needed, such as in the following circumstances:
1) Funds were not entirely spent in the preceding year due to the timing of invoicing, and it is thus necessary to shift unspent funds into the current year (a “carryforward” budget amendment).
2) Unforeseen expenditures which were not budgeted are now needed (a “new money” amendment).
3) Funds are merely being moved from one account to another account within the budget (a “reclassification” amendment).
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
The budget amendments, as presented for Board consideration, are summarized by category as follows:
New Funding
Link Up Grant Fund $ 33,452
IDPH CRI Fund 8,800
Total $ 42,252
Fund Balance Transfer Request
General Fund $375,000
Capital Improvement Fund 26,605
Total $401,605
In addition, there are several amendments that merely reclass amounts from one appropriation to another, which net to zero in aggregate.
The detailed explanations for all requested amendments are attached to this agenda item.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Approve the Ordinance.
Advantages:
• This Ordinance will amend the budget and ensure accurate spending and forecasting.
Disadvantages:
• There are no disadvantages to this action.
Alternatives
There are no alternatives associated with this item.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Donna M. Gayden, Interim Chief Financial Officer
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Budget Amendment Ordinance Q4, 2025
2. Budget Amendment Summary by Fund
3. Budget Amendment Summary by Category with Notes
4. 2025 Q4 Budget Amendment Requests