Submitted By
Kira Tchang, Assistant Village Manager/HR Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving and Adopting the 2022 Special Event Fees
End
Overview
Overview
Pursuant to the Village Code, the Village Board reviews the Special Event fees each year. Fees are updated based upon wage changes as provided in applicable collective bargaining agreements or as directed by the Village Board via the annual budget process
End
Recommendation
Recommendation
Approve the Resolution
Fiscal Impact
All fees have been reviewed and updated consistent with the adopted FY22 budget. Wages have also been reviewed and fixed in accordance with the applicable employee collective bargaining agreement.
Background
On January 28, 2019, the Village Board updated Chapter 30 of the Municipal Code, Special Events to provide that annually the Vaillage shall issue a fee schedule for Village personnel, services and equipment required for a special event pursuant to this sectionas approved by the Board of Trustees. The Code provides such schedule shall be based upon the Village’s then current adopted budget, applicable employee wages and benefits as determined by the then current applicable collective bargaining agreement and appointee pay plan schedule for Villge employees. A recommended 2022 schedule is attached which will also includes prior years’ information. Collective bargaining for successor contracts remain in effect with our Police patrol union. Should rates be impacted by ratitfication and adoption of collective bargaining agreements, staff will bring forward to the Village Board, revised special event fees.
Upon review, special event fees related to police and fire hourly rates were incorrectly calculated and approved for the 2021 calendar year. The Village has reviewed special event fees that were charged in 2021, specifically the four annual events that did pay for police and/or fire services, and no special event was overcharged for these services as they were charged actual labor costs.
Alternatives
The Board could delay and request additional information.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Upon Village Board approval, the 2022 fee schedule will be posted to the Village website and the fee changes will be communicated to special event planners so they can begin planning for the 2022 event year.
Intergovernmental Cooperation Opportunities
N/A