Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Incorporated for 2022 Village-Wide Business District Landscape Maintenance Services in an Amount not to exceed $67,000.00 and Authorizing its Execution
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Overview
Overview
This agenda item is for the Business District Landscape Maintenance program for 2022. It is proposed to renew the existing agreement with McAdam Landscaping, Incorporated, of Forest Park, IL. This is the second of two annual renewals included in the original agreement. The Village maintains the landscaping in multiple business districts across the Village.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The Fiscal Year 2022 budget General Fund, General Contractuals account no. 1001-43800-742-530660 provides funding for landscaping services across the Village. This item is for the Business District landscape maintenance of which $42,000.00 will be utilized.
This Business District contract does not include landscape maintenance in “Downtown Oak Park” (DTOP) which will be handled under an agreement with DTOP in the amount of $25,000.00 for that maintenance with funds also coming from the above budget line item.
In addition, the Fiscal Year 2022 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Landscape Improvement account no. 3095-43780-101-570963. The Capital Improvement funds will be distributed between two landscape contracts, Business District Landscape Maintenance in the amount of $25,000.00 (referred to in this agenda item) and Regular Landscaping (referred to in another agenda item).
The proposed not to exceed amount of this contract is $42,000.00 from the General Fund and $25,000.00 from the Capital Improvement Fund for a total of $67,000.00.
Background
The Village maintains the landscaping in multiple business districts across the Village. Village staff, business owners, and residents place high importance on the quality and cleanliness of their business districts.
Monthly maintenance work included in this contract includes: in-ground planter bed maintenance, weeding, litter pick-up, tree pit and sidewalk weeding, and a fall clean-up.
The additional landscape improvements funded by the Capital Improvement fund include plant replacement where they are past their useful service life.
McAdam Landscaping, Incorporated successfully completed this work in 2021. They are a quality contractor who provides excellent service.
Village staff request to exercise the second of the two possible renewals outlined in the original contract for 2020.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved Independent Contractor Agreements for this type of work annually.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that this work will continue to be performed by contractors thus requiring Village Board approval.
Intergovernmental Cooperation Opportunities
N/A.