Submitted By
Emily A. Egan, Development Services Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Parking Lot License Agreement with Pilgrim Congregational Church of Oak Park and Authorizing Its Execution
End
Overview
Overview
Historically, the Village has entered into a license agreement for the use of the parking lot owned by Pilgrim Congregational Church (Lot 22). The proposed agreement continues this arrangement for Fiscal Year 2025.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
On April 19, 2021, the Village and Pilgrim Congregational Church entered into a parking lot license agreement for a four (4) year term. The license agreement allows the Village to administer overnight parking permits within the church parking lot (referred to as Municipal Lot 22). This agreement is set to expire on December 31, 2024.
The proposed license agreement provides for a one (1) year term, subject to the following:
1. The Village may issue up to twenty (20) overnight parking permits for the lot (valid 6 p.m. to 7:30 a.m. daily)
2. The Village shall pay a fee of the sum of 85% of the Village’s net receipts. Net receipts are defined as the Village’s annual gross receipts from quarterly parking permit sales in excess of $4,000.00 per year. This $4,000.00 deduction accounts for estimated costs for snow and ice removal, performed by the Village.
It should be noted that the Oak Park Farmers’ Market contracts separately for the use of the Pilgrim Congregational Church parking lot on Saturdays during the market season. The agreement presented for consideration is only for overnight parking permits, although the parking restrictions in place during the market season do affect permit holders in this lot, as noted in Section 2.8.
Fiscal Impact
The Proposed FY 2025 Budget includes $8,300.00 for Lot Rental Reimbursement (5060.43770.787.540707). The most recent payment to Pilgrim Congregational Church, pursuant to the existing parking lot license agreement, was for FY 2023 in the amount of $2,082.00. The FY 2024 payment will be calculated and remitted to Pilgrim Congregational Church in the first quarter of FY 2025.
DEI Impact
This license agreement provides overnight residential permit parking for residents who do not have a garage or access to other municipal or private parking options.
Alternatives
The Alternative to the recommendation would be to deny the Resolution, thereby ending the Village’s authority to administer residential overnight parking permits at this location. Existing permit holders would be offered alternative municipal and private parking options.
Previous Board Action
On April 19, 2021, the Village Board adopted RES 21-107, authorizing the execution of a Parking Lot License Agreement with Pilgrim Congregational Church of Oak Park, Illinois for a three (3) year term.
On May 5, 2003, the Village Board adopted a Resolution authorizing the execution of a Parking Lot License Agreement with Pilgrim Congregational Church of Oak Park for a fifteen (15) year term.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
Village staff routinely analyzes the existing supply and demand for residential parking throughout the Village. Staff will analyze the need for this parking lot license agreement beyond the term of FY 2025. If needed, a successor agreement will be negotiated and presented to the Village Board for their consideration in the fourth quarter of FY 2025.
Intergovernmental Cooperation Opportunities
N/A