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A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Topographic Surveys for the 2027 Resurfacing of Various Streets Project in an Amount not to exceed $125,000 and Authorizing its Execution
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Introduction
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The Engineering Division requested a proposal from V3 Companies to provide topographic surveys for the 2027 Resurfacing of Various Streets Project’s locations. Topographic surveys are used as the base for the design for 2027 roadway improvement projects.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved the Renewal of the Master Agreement with V3 Companies, Ltd. for Professional Engineering Services in 2026 on December 9, 2025 (RES 25-354).
• The Village Board approved the Renewal of the Master Agreement with V3 Companies, Ltd. for Professional Engineering Services in 2025 on December 2, 2024 (RES 24-388).
• The Village Board approved a Three-Year Master Agreement with V3 Companies, Ltd. for Professional Engineering Services with an option to renew the agreement for up to two additional one-year periods on September 20, 2021 (RES 21-222).
Background
The proposed survey work is needed in order prepare detailed engineering design for the 2027 local street resurfacing project. The scope of the work under this contract includes the full topographic surveys for blocks with more major resurfacing work. The results of the survey are used as the base for all engineering design of the various projects.
V3 is one of the four engineering consulting firms with a Master Agreement approved by the Village Board for doing projects via a task order procurement process. V3 has previously competed survey work for the Village and has done excellent work.
Timing Considerations
Adoption of the Resolution at this time will allow for the construction contract to be completed on its originally intended schedule.
Financial Impact
There are available funds for this work in the FY26 Budget in the Capital Improvement Fund, Public Works - Engineering, Local Street Construction account no. 3095.43780.101.570951.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution, which will allow for the design of the 2027 roadway resurfacing projects to be completed.
Advantages:
• The Task Order will allow for the survey to be completed so design can occur.
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can delay to gain additional information.
Advantages:
• The Board can be presented with the requested information.
Disadvantages:
• Delays in awarding the survey contract will cause delays in the design and ultimately the bidding and construction of these projects included in the Capital Improvement Plan. These delays could have negative cost implications.
Alternative 2:
The Board can vote down the Resolution.
Advantages:
• This action can result in short term cost savings.
Disadvantages:
• Staff does not have the capacity to survey all these locations in-house and would need to obtain additional proposals which would delay the 2027 resurfacing projects.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Assistant Public Works Director/Village Engineer
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Task Order - Surveying 2027Resurf
3. Attachment A - Scope of Services
4. Master Agreement