Submitted By
Bill McKenna, Village Engineer
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Contract with Suburban Concrete, Inc. for Project 23-3, Sidewalk Improvements, in an Amount Not to Exceed $250,000 and Authorizing its Execution
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Overview
Overview
Competitive bids from two contractors were opened on September 17, 2023 for the Sidewalk Improvements Project. The low compliant bid was submitted by Suburban Concrete, Inc. in an amount of $253,300. The low bid is over the budgeted amount of $250,000 and it is therefore recommended to award the contract at the budgeted amount of $250,000 and reduce the scope of work to fit the budget amount.
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Recommendation
Recommendation
Adopt the Resolution.
Background
This project includes the replacement of approximately 11,250 square feet of sidewalks (about 425 sidewalk squares), as well as additional quantities for curbs, driveway apron replacement, and other items associated with this concrete work. Sidewalk replacement will take place at numerous locations throughout the Village but is predominately for sidewalk replacements along the east-west streets in the south half of the Village this year. A map showing general locations for sidewalk replacement is included in the agenda item materials.
Sidewalk locations have been prioritized based on a sidewalk survey conducted by the Engineering Division staff. Staff surveys approximately one-sixth of the Village each year with work focused in the south half of the village this year. Sidewalks which have elevation differences of ½” or more between adjacent slabs are scheduled for replacement in order to remove barriers for persons with disabilities or elderly in order to improve accessibility. A typical sidewalk square (26.5 sq. ft.) costs about $411 to replace. The Village covers 100% of the cost for replacement for the majority of sidewalks identified in our surveys. Homeowners can do additional sidewalk work in the public right of way under this program for squares that do not meet the threshold for replacement by the Village. The cost share for homeowners to replace additional sidewalks is 50% of the cost, roughly $206 per sidewalk square, to replace sidewalks along their frontage or 33% of the cost, roughly $137 per sidewalk square, for sidewalks along the longer frontage for corner properties.
The project also includes angle cutting sidewalk squares to eliminate lips between squares at locations where replacement is not recommended.
Fiscal Impact
A total of $250,000 is budgeted in the 2023 Capital Improvement Plan for sidewalk improvements. The FY 2023 Budget includes $225,000 for this project in account # 2083-46201-101-583656 (Community Development Block Grant (CDBG) Fund, Development Customer Services - Neighborhood Services, VOP Public Works Infrastructure - Sidewalks) and $25,000 for this project in account # 3095-43780-101-570953 (Capital Improvement Fund, Public Works - Engineering, Sidewalk Improvements).
DEI Impact
Sidewalks which have elevation differences of ½” or more between adjacent slabs are scheduled for replacement in order remove barriers and improve accessibility for persons with disabilities or elderly persons.
Alternatives
The Village Board can delay action to gain additional information.
Previous Board Action
N/A.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time.