Submitted By
Donna Gayden, Financial Director; and Rob Sproule, Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Presentation on the Potential Financial Opportunities and Limitations Related to the Options for the Police Station Improvement Project
End
Overview
Overview
With the support of the Finance Department, financial consultants will present various financial models and discuss their benefits and constraints as potential support for the Police Station Improvement Project.
End
Recommendation
Recommendation
Village staff seeks feedback from the Village Board on the financial options presented by Spear Financial and Chapman and Cutler LLP. The feedback gathered will be used to inform an analysis of the previously presented options for the Police Station Improvement Project.
Background
The various options to advance the Police Station Improvement Project present multiple possibilities for financing depending on the size, scale, and scope of the final project. Financial consultants from Speer Financial and Chapman and Cutler LLP will provide a high-level presentation on the various financial models that may be available along with the opportunities and limitations those models may present. This information is meant to assist the Board in understanding the potential financial benefits and costs associated with the different options for the larger project.
Fiscal Impact
Multiple financial models with be presented and discussed to support the Police Station Improvement Project.
DEI Impact
There are several DEI impacts to consider with the renovation or redevelopment of Village Hall and Police facilities. Internally, the renovation or construction of new facilities creates better work environments and space to ensure maximum efficiency and efficacy in meeting staff and public safety needs. Externally, improving the Village Hall facility provides an opportunity to make public-facing spaces inclusive for all visitors; however, marginalized communities may feel a significant investment in a new Police Department facility could impede efforts to rebuild police and community relationships. Overall, improving both the Village Hall and Police Department facilities presents a crucial opportunity for the Village of Oak Park to address accessibility disparities throughout Village Hall and have a Police Department that is better equipped to respond to the many challenges involving public safety.
Alternatives
This is a presentation of information with an opportunity for questions. No action is requested or recommended.
Previous Board Action
On April 9, 2024, the Facility Review Committee with the support of Johnson Lasky Kindelin Architects, Inc. provided a presentation to the Board on the feasibility of renovating Village Hall to meet the needs of modern governance for the Village while maintaining its historic integrity. (ID 24-200).
On October 30, 2023, the Village Board approved a Professional Services Agreement with Johnson Lasky Kindelin Architects, Inc. for historic preservation architectural services (RES 23-298). The Village Board also approved a resolution creating a Facility Review Committee for the Oak Park Village Hall Facility Renovation Evaluation Project and appointed its members (RES 23-309).
On July 31, 2023, the Village Board approved an amendment to the Professional Services Agreement with FGM Architects, Inc. for additional conceptual solutions for Village facilities (RES 23-239). The Village Board also directed staff to engage a separate architectural firm with experience in historic preservation to evaluate the viability and cost of renovating the Village Hall facility to meet the goals of the Village.
On July 5, 2023, the Village Board approved a motion to advance the Police Station Improvement Project Option 4 (Rebuild the current Village Hall Campus with a new Village Civic Center that meets the current and potential future service needs of the Village including, but potentially not limited to, current Village Hall services and Public Safety and facility parking needs) to schematic design (MOT 23-67).
On April 24, 2023, the Village Board approved an amendment to the Professional Services Agreement with FGM Architects, Inc. for additional conceptual design options for the Police Station Improvement Project (RES 23-138). At this meeting, the Village Board also approved a task order for Professional Engineering Services with Cordogan Clark & Associates, Inc. to conduct condition assessments and complete energy audits for Village Hall (RES 23-132).
On February 18, 2020, the Village Board approved an Agreement with FGM Architects, Inc. for Architectural and Engineering Schematic Design Services for the Oak Park Police Department in an Amount Not to Exceed $322,600 (RES 20-093).
On November 19, 2018, the Village Board approved an Agreement with FGM Architects, Inc. for a Space Needs Assessment for the Oak Park Police Department in an Amount Not to Exceed $53,680 (RES 18-1050).
On January 22, 2013, the Village Board approved the Historic Preservation Commission’s 2013 Work Plan allowing the Historic Preservation Commission to pursue listing the Oak Park Village Hall building on the National Register of Historic Places. The application was accepted and the building was listed on August 25, 2014.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
At a later date, Village staff will present a recommendation based on the Village Board priorities identified as part of this facilitated discussion.
Intergovernmental Cooperation Opportunities
N/A