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A Resolution Approving a Professional Services Agreement with Pivot Consulting Group to Support the Citizens Police Oversight Committee in Reviewing a Policy Restricting the Use of Traffic Stops Related to Vehicle Equipment or Other Non-Safety-Related Violations in an Amount Not To Exceed $18,500.00 and Directing Staff to Prepare the Necessary Budget Amendment
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Introduction
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On July 21, 2026, the Village Board of Trustees adopted a motion to direct staff, the CPOC, and Pivot Consulting Group to draft a Policy within 60 days for Board enactment, restricting the use of pretext traffic stops related to vehicle equipment and other non-safety-related violations in alignment with the Berry Dunn Public Safety Assessment Recommendations. This is a resolution approving a professional services agreement with Pivot Consulting Group to perform this work.
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Recommended Action
Adopt the Resolution
Prior Board Action
The Board has taken the following prior action(s):
• On July 21, 2026, the Village Board of Trustees adopted a motion to direct staff, the CPOC and Pivot Consulting Group to draft a Policy within 60 days for Board enactment, restricting the use of pretext traffic stops related to vehicle equipment and other non-safety-related violations in alignment with the Berry Dunn Public Safety Assessment Recommendations.
• The Board has previously accepted the Pivot Consulting Group’s Phase 5 Report regarding Police Oversight Recommendations on October 14, 2025.
• The Board approved the initial contract with Pivot Consulting Group to conduct a review of the Village’s Citizen Police Oversight function in an amount not to exceed $100,000 on November 19, 2024.
Background
In November of 2021, the Village of Oak Park contracted with Berry Dunn to conduct an operational assessment of the Oak Park Police Department. One of the recommendations in the November 2022 final report was for the OPPD to “create a policy that restricted the use of pretext stops. The policy should state that stops, for whatever reason, should focus on the infraction, and clarify that expanding the scope of an initial stop is not allowed, unless there are specific articulable facts developed within the scope of the initial contact that prompt additional inquiry. The policy should also clarify that if an expansion of a stop occurs, these facts must be documented in RMS and the impartial policing database.”
In response to this recommendation, the OPPD has been revising its Prohibition Against Bias Based Policing Policy to include restrictions of traffic stops related to vehicle equipment and other non-public-safety violations.
The Village has also been in the process of reviewing and updating its police oversight function. In 2024, the Village Board approved a professional services agreement with Pivot Consulting Group to conduct a review of the Village’s Citizen Police Oversight function. Pivot presented its findings to the Board on October 14, 2025 and staff have been in the process of implementing Pivot’s recommendations, including hiring staff to operationalize police oversight within the Village organization.
Based on the Board’s direction, staff will engage Pivot Consulting Group to support the Citizens Police Oversight Committee in reviewing and making recommendations regarding the OPPD’s policy from a community-based lens.
Timing Considerations
The Board passed its motion of July 21, 2026 with a 60-day deadline to conduct this work. Delays to engaging the consultant may delay the Citizen Police Oversight Committee’s review of the work.
Financial Impact
No funds have been budgeted for this contract. Staff recommends a budget amendment for $18,500 in fund balance in order to support this agreement.
Operations Impact
Staff anticipates 20-40 hours of staff time will be devoted to supporting the overall Board motion.
DEI Impact
Restricting traffic stops for vehicle equipment or other non-safety-related violations may reduce disproportionate law enforcement contacts experienced by Black, Latino, and other historically marginalized communities. Utilizing an independent facilitator can help create a more transparent and credible process and brings valuable experience in policing policy, law, and racial equity.
Restricting such stops may lead to community concern that a reduction in enforcement of traffic laws will decrease community safety. An inclusive process intentionally engages those perspectives.
Community Input
This item will drive the community input process by providing support to the Citizens Police Oversight Committee. Staff also recommend engagement with the Transportation Commission as a part of the review of the ordinance.
Staff Recommendation
Adopt the Resolution.
Advantages:
• In alignment with the Board’s motion
Disadvantages:
• The cost of this engagement is not budgeted and will require new dollars from fund balance.
Alternatives
Alternative 1:
The Board can choose to not adopt the resolution.
Advantages:
• There will be no additional cost to the Village.
Disadvantages:
• This alternative is not in alignment with the Board’s direction.
Anticipated Future Actions
Following adoption of this resolution, staff will submit the necessary budget amendment in order to support the agreement. Per the Board’s adopted motion, a policy restricting the use of traffic stops related to vehicle equipment and other non-safety-related violations should be presented to the Board for enactment by September 19, 2026.
Prepared By: Kira Tchang, Assistant Village Manager/HR Director
Reviewed By: Ahmad M. Zayyad, Deputy Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Professional Services Agreement
3. Proposal