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A Resolution Approving the Purchase and Installation of One 6.5 RRU Body Insert and Upgrades for a 2026 Ford F-250 Pickup Truck, from ESI Apparatus Division of Montgomery, Pennsylvania, in an Amount Not to Exceed $133,146.88 and Waiving the Village's Bid Process for the Purchase
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Introduction
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The Fiscal Year 2026 Fleet Replacement Fund includes the addition of one (1) 2026 Ford F-250 Pickup Truck, with an ESI Apparatus Division Fire-specific cap build and truck upgrades. ESI is the sole-source provider of RRU Body Inserts.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board approved funding for this vehicle/equipment replacement as part of the Fiscal Year 2026 Capital Improvement Budget on December 9, 2025 (ORD-25-220).
Background
This vehicle is considered an emergency response vehicle, and the consequences of its downtime could compromise the safety of citizens and those who work in the village. The upfit will enhance the Fire Department's ability to provide emergency services to the residents of the Village of Oak Park and the surrounding communities.
The upfit to the vehicle will be to compliment and improve operations. The vendor is a Fire equipment specialist, building this unit to the specifications supplied by the Village Fire Department to better suit our needs.
Each year, the Village allocates funds for the annual replacement of vehicles in the Fleet Replacement Fund. The Public Works Department manages the budget for vehicles that will replace those units that have reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, driver evaluations, trade-in or resale values, and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle/equipment acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
Timing Considerations
Adoption at this time will allow the Village to secure a place in the build schedule, while the truck chassis is on order.
Financial Impact
The purchase and installation of one custom-built 6.5 RRU Body Insert and upgrades will cost $133,146.88.
Funding is provided in the Fiscal Year 2026 Fleet Replacement Fund.
Funds for necessary equipment, such as light bars, graphics, sirens, etc., will also come from these accounts, but will be purchased separately from vendors who supply this equipment.
Operations Impact
There is no operating impact associated with this item. This purchase is in alignment with the department's core service responsibilities.
DEI Impact
This vehicle will provide essential services that ensure accessibility for marginalized communities most in need and for Oak Park overall.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution
Advantages:
• The build is custom-built to Oak Park’s needs and more maneuverable than larger rigs.
• Provides support currently provided by larger equipment, decreasing fuel usage, as well as wear and tear on the larger rigs.
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board can table the item for additional information or discussion.
Advantages:
• The Board would be provided with the requested information.
Disadvantages:
• Delays could prevent the village from being able to access a slot for the upfit from the manufacturer’s allotted 2026 build-out schedule.
Alternative 2:
The Board could vote down the item.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• Staff would be required to begin the order process for vehicle build-out again.
• Would delay replacement of older Village assets.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Supporting Documents