Title
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A Resolution Approving an Independent Contractor Agreement with Lakeshore Recycling Systems LLC, for Village Wide Street Sweeping Services in an Amount not to Exceed $150,000.00 and Authorizing its Execution
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Introduction
overview
The Public Works Department is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District Areas. Lakeshore Recycling Systems LLC provided the lowest responsible bid.
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Recommended Action
Adopt the Resolution.
Prior Board Action
There is no prior Board action associated with this item.
Background
One of the core responsibilities of the Public Works Department is the regular sweeping of Village streets. For the past twelve years, this service has been performed by an external contractor. The Village maintains approximately 250 lane miles of roadway that require routine sweeping. Business districts and primary thoroughfares, as well as residential streets, are typically swept ten times per year. The proposed contract continues this standard, providing for ten sweepings annually.
In preparation for the 2026 Village-Wide Street Sweeping Services, a call for bids was issued on August 12, 2025. The solicitation was advertised in the Wednesday Journal and posted on the Village’s website. Competitive bids were opened on September 19, 2025, and three submissions were received. The lowest responsible bid was submitted by Lakeshore Recycling Systems LLC. A summary of the bids is attached for reference.
Lakeshore Recycling Systems LLC has successfully provided similar services to neighboring municipalities over the past three years. Their performance has been consistently responsive, reliable, and of high quality. Based on their proven track record and competitive pricing, staff recommends awarding the contract to Lakeshore Recycling Systems LLC.
Timing Considerations
There are no specific timing considerations associated with this item.
Budget Impact
The Fiscal Year 2026 Street Services budget, General Contractual account no. 1001-43740-761-530660 allocated $150,000 for these services.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This action provides a core Village service that cannot be provided with existing staff and equipment.
Disadvantages:
• This action requires the expenditure of Village Funds.
Alternatives
Alternative 1:
The Village Board can table the item for additional information or discussion.
Advantages:
• The Village Board will be provided with the requested information.
Disadvantages:
• There are no disadvantages to this alternative.
Alternative 2:
The Village Board can vote down the item.
Advantages:
• There are no advantages to the alternative.
Disadvantages:
• Staff will be required to explore alternative solutions to provide this core service.
• This action can impact the quality of core services.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Independent Contractor Agreement
3. Supporting Documents