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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-232    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 7/31/2023 Final action: 7/31/2023
Title: A Resolution Approving the Renewal of a Professional Services Agreement with PMA Management Corp. to Provide Third Party Administrator (TPA) Services for the Village's Workers Compensation Program for a Three Year Period in an Amount Not to Exceed $34,262.00 Annually, Authorizing its Execution and Waiving the Village's Bid Process for the Renewal
Attachments: 1. Resolution, 2. Renewal, 3. Renewal 2020, 4. Professional Services Agreement

Submitted By                     

Kira Tchang, Assistant Village Manager/HR Director

 

Reviewed By

Click here to enter text.

 

Agenda Item Title

Title

A Resolution Approving the Renewal of a Professional Services Agreement with PMA Management Corp. to Provide Third Party Administrator (TPA) Services for the Village’s Workers Compensation Program for a Three Year Period in an Amount Not to Exceed $34,262.00 Annually, Authorizing its Execution and Waiving the Village’s Bid Process for the Renewal

 

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Overview

Overview

The Village seeks to renew the Professional Services Agreement previously approved by the Board of Trustees for the third party administrator (TPA) services for the Village’s workers’ compensation program. This vendor was selected following an RFP issued in 2017 and has provided strong TPA services including improved communication, reporting, online record management, and case resolution.

 

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Recommendation

Recommendation

Adopt the Resolution.

 

Background

The Village released an RFP for TPA services in 2017 and received four responses. The Village Board approved and subsequently renewed Professional Services Agreements with PMA based on pricing, additional administrative tools, and a high level of service. The Village has had a positive experience working with PMA and has successfully settled a number of outstanding workers compensation claims, including longstanding claims over the past six years with PMA’s support.

 

Fiscal Impact

The annual cost for a three (3) year contract is $34,262.00 per year. Funds are budgeted in the Self Insured Retention Fund External Support Account no. 6026.41071.101.530667.

 

DEI Impact

High quality TPA support for Workers Compensation benefits all employees and reduces risk and potential liability costs assocated with poor workers compensation claim management. High quality TPA services ensure 

 

Alternatives

N/A

 

Previous Board Action

The Board previously approved a 3-year renewal on July 20, 2020.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A