Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2018 Terex LT40 Bucket Truck from Terex Utilities Inc. through the National Joint Powers Alliance Joint Purchasing Program in an Amount Not to Exceed $105,586.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2018 Fleet Replacement Fund budget includes the replacement of the Public Works Forestry Division 2009 Versalift Bucket truck. The vehicle is proposed to be replaced with a 2018 Terex LT40 Bucket truck from Terex Utilities, Inc. through the National Joint Powers Alliance (NJPA) joint purchasing program.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the one 2018 Terex LT40 Bucket truck will cost $105,586.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, which has allocated the amount of $125,000.00 for this purchase. No funds for this equipment have been spent to date.
Funds for necessary equipment such as cabin/workspace up fit, light bar, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program.
The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will be purchased directly from the manufacturer, Terex Utilities, Inc., thus eliminating the middle man dealer. This vehicle will include bucket rotation, and a man and half bucket for easier working in trees, as well as come with a three year, 36,000 mile bumper to bumper warranty. The chassis will be four wheel drive for better assistance during storm damage clean up. The bucket and hydraulics will match the Street Lighting Division bucket truck that is scheduled to be purchased in FY 2018, providing commonality of parts and maintenance.
The existing vehicle was purchased “Used” by the Village in 2015 and will be sent to Auction. The existing unit, no. 248, was approved for disposition at the April 16, 2018 Village Board Meeting.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the NJPA joint purchasing program in order to take advantage of the volume discounts involved in such joint purchasing efforts Contract #012418-TER. The Village is a member of this program.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Public Works Department for Infrastructure/Capital Programs.