Submitted By
Robert Sproule, Public Works Director
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Traffic Control Corporation for Traffic Control Materials in an Amount not to Exceed $45,000.00 in Fiscal Year 2023, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement
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Overview
Overview
The Street Lighting Division of the Public Works Department is responsible for maintaining, repairing and upgrading the street traffic control systems in the Village. Traffic Control Corporation is the sole source supplier of the needed materials and parts which necessitates a waiver of the Village’s bid process for the agreement.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The materials being purchased through this agreement are to replace the existing Uninterrupted Power Supply (UPS) batteries and Upgraded Malfunction Management Unit’s (MMU) from the sole source qualified vendor, based on the availability and quality of the material. The new MMU’s and UPS replace the units that are out of the service / recertification period to the latest model. Traffic Control Corporation has provided pricing for all the materials. This vendor is the sole source provider and has been providing traffic control materials to the Village for many years. In-house Street Lighting Division staff will install the equipment.
Fiscal Impact
The Fiscal Year 2023 Main Capital Improvement Fund budget includes $45,000 in account # 3095-43780-101-570971 (Capital Projects, Traffic Signal Management) for street traffic signal controller and detection equipment replacement.
DEI Impact
N/A.
Alternatives
The Village Board can delay action to gain additional information.
Previous Board Action
The Village Board has previously approved purchase price agreements for materials for repair and maintenance of street lights and traffic control materials.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
It is anticipated that the Public Works Department could be bringing this type of purchase agreement to the Village Board annually.
Intergovernmental Cooperation Opportunities
N/A.