Submitted By
Cara Pavlicek, Village Manager
Reviewed By
CLP
Agenda Item Title
Title
A Resolution Approving a Certain Amendment to the Personnel Manual for the Village of Oak Park
End
Overview
Overview
The proposed amendment is to align job titles currently used with the job classification titles listed in the related appendices to the Personnel Manual for certain positions not cover by a collective bargaining agreement. Additional, authorization for a snow call out compensation plan for designated exempt employees that are not covered by a collective bargaining agreement is also proposed within Appendix I and Appendix VII the Personnel Manual.
Body
Staff Recommendation
Approval.
Fiscal Impact
The snow call out compensation plan is limited to a total maximum of $20,000 annually which could be distributed amongst nine supervisors based upon the number of snow callout events throughout a winter.
Background
Clerical updates are being proposed to non-union positions in order to align job titles which are currently used with the job classification titles listed in the related appendices to the Personnel Manual.
In regards to authorization for snow call out compensation for certain positions not cover by a collective bargaining agreement, the amendment designates exempt employees that are not covered by a collective bargaining agreement. These positions are Street Superintendent, Street Supervisor, Water & Sewer Superintendent, Water & Sewer Supervisor, Forestry Superintendent, Fleet Services Superintendent, Building Maintenance Superintendent, Public Works Office Manager and Environmental Services Manager. The compensation plan consists of two components. The amount of funding provided annually for distribution and how to distribute the funds equitably. Annual average funding for the purpose of this compensation plan is $15,000.
The following is a historical summary of the average snow fall and the number of snow events that were managed by the Public Works Managers:
|
|
|
|
|
Year |
Snow Fall (inches) |
No. of Events |
|
2014/2015 |
48.5 |
25 |
|
2013/2014 |
86.1 |
38 |
|
2012/2013 |
26.8 |
22 |
|
2011/2012 |
20.6 |
14 |
|
2010/2011 |
54.8 |
26 |
|
2009/2010 |
43.0 |
25 |
|
2008/2009 |
52.4 |
28 |
|
2007/2008 |
43.4 |
20 |
|
2006/2007 |
32.5 |
24 |
|
Ave. |
45.3 |
25 |
Based on the above historical summary the proposed total compensation is $15,000 for an average winter of 25 snow events, however, total compensation will vary up or down based on the severity of the winter and will be at the discretion of the Village Manager upon recommendation of the Public Works Director.
The proposed maximum compensation annual budget for this plan will be $20,000. The determination of the actual amount of compensation will be determined using total number of snow events, percent of time each manager spent working the snow shifts outside of normal working hours. The disbursement of the compensation will be made on or around the first payroll in May once the final winter events have been completed.
The Village’s Personnel Manual was adopted by Ordinance No. 1997-O-24 on March 31, 1997. Sections were amended on October 21, 2013, May 18, 2015, December 7, 2015 and March 7, 2016.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village’s Personnel Manual was adopted by Ordinance No. 1997-O-24 on March 31, 1997. Limited amendments were adopted on October 21, 2013, May 18, 2015, December 7, 2015 and March 7, 2016.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
Continued review of the Personnel Manual is occurring and future updates may be recommended in the future.
Intergovernmental Cooperation Opportunities
The Personnel Manual does not extend beyond employees of the Village.
Performance Management (MAP) Alignment
N/A.