Submitted By
Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Contract with Alliance Contractors, Inc. for Project 24-20, Bike Boulevard Concrete and Electrical Improvements, in an Amount Not to Exceed $436,458 and Authorizing its Execution
End
Overview
Overview
Bids were opened on September 26, 2024, for the Bike Boulevard Concrete and Electrical Improvements Project. Five contractors picked up proposal documents and three bids were received. Alliance Contractors submitted the low bid in the amount of $436,458. The project includes the installation of twelve flashing beacon assemblies and the pavement-related work associated with the 2024 neighborhood greenways/bike boulevards project on portions of East Avenue and Scoville Avenue from Roosevelt Road to Chicago Avenue. There is a separate construction contract for the pavement markings and signage-related work associated with the neighborhood greenway project.
End
Recommendation
Recommendation
Adopt the Resolution.
Background
This item is for the construction of the electrical-related work for rapid rectangular flashing beacons (RRFB) and pavement-related work for the Neighborhood Greenway System generally along Scoville Avenue from Roosevelt Road to Chicago Avenue. The Neighborhood Greenways System is a network of streets that are designed to prioritize bicycle travel with features to calm and reduce vehicular traffic on neighborhood streets and improve safety for bicycles and pedestrians, especially at busy intersection crossings.
The project includes the installation of 12 RRFB assemblies at the intersections of East Avenue and Lexington to improve bike and pedestrian safety; the installations of RRFBs at Jackson and Scoville to improve the bike crossing; upgrades to the RRFB at Madison and Scoville to include bike activated push buttons; and RRFBs at Washington and Scoville for bike and pedestrian improvements. Pavement-related work is generally for improving access for bikes at Rehm Park and modifying the bike crossing at Madison and Scoville. Due to longer lead times for the electrical items, work is planned primarily for 2025 construction.
The electrical and pavement work was separated out from the overall project due to a lack of interest from contractors when the entire project was bid out in August and again in September of this year. There is a separate construction contract for the pavement marking and signage work for the Neighborhood Greenway System at tonight’s Board meeting.
The Engineering Division issued the Neighborhood Greenway/Bike Boulevard construction project for bid multiple times. The project originally combined the pavement marking, signage, electrical, and pavement work on one project. Initially, the Village did not receive any bids for the project in mid-August and reissued the combined project for bidding with extended completion dates and changes allowing the general contractor to not complete 50% of the work with their own forces. The Village only received one bid which was substantially over the engineer’s estimated amount for the work in early September. After discussions with contractors, the Engineering Division broke this project into two construction contracts in order to attract contractors which was successful. The Village received three bids for Project 24-20, Bike Boulevard Concrete and Electrical Improvements.
The low bid from Alliance Contractors exceeds the remaining FY24 Budget for the Neighborhood Greenway system. The proposed FY25 Budget will include the remaining $291,749 needed for this work.
The Engineering Division has been working with V3 Companies, and their subconsultant TYLin, on the design of this project and presented the design to the Transportation Commission at their June 10th meeting and again at their August 12th meeting. The Transportation Commission approved the design of the project at their August 12, 2024 meeting.
Fiscal Impact
There is $144,709 available for this project in the Fiscal Year 2024 Budget in the Capital Improvement Fund, Public Works - Engineering, for Bike Plan Improvements account no. 3095-43780-101-570967. The proposed Fiscal Year 2025 Budget includes the remaining $291,749 needed for this project in the Capital Improvement Fund, Public Works - Engineering, for Bike Plan Improvements account no. 3095-43780-101-570967.
DEI Impact
The improvements align with Climate Action Goals CA01, VT01-2, VT09, and TS01 to improve pedestrian safety and reduce vehicle emissions by creating more opportunities for bicycle travel.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
At the January 17, 2023 Village Board meeting, the Village Board approved a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Design Engineering Services for the 2023 and 2024 Bike Boulevards Project in an amount not to exceed $109,149.
Citizen Advisory Commission Action
The Transportation Commission reviewed the design of the project at their June 10th meeting and again at their August meeting. The Transportation Commission approved the design of the project at their August 12th meeting.
Anticipated Future Actions/Commitments
There is a separate item for a construction contract with Traffic Control Company for the pavement marking and signage related work associated with the neighborhood greenway project.
The Bike Boulevard system includes a proposed speed limit reduction to 20 miles per hour on the bike boulevard streets. Pending Village Board approval of this construction contract, staff will prepare an Ordinance for an upcoming Village Board meeting to change the speed limit on portions of East Avenue and Scoville Avenue being improved with this project.
Intergovernmental Cooperation Opportunities
N/A