Title
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A Resolution Approving an Independent Contractor Agreement with Garland/DBS, Inc. for North Pumping Station Roof Replacement through Omnia Partners Master Intergovernmental Cooperative Purchasing Agreement (Micpa) #PW1925 in an Amount not to Exceed $81,587.00 Pursuant to the Joint Purchasing Act and Authorizing its Execution
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Introduction
overview
This project entails the replacement of the existing roof at the North Pumping Station. The roof at the North Pumping Station has failed and is in need of replacement.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Village Board approved funding for the program as part of the Fiscal Year 2026 Water and Sewer Fund on December 9, 2025 (ORD 25-220).
Background
This project involves replacing the North Pumping Station Roof. In 2025, the Building Maintenance Division, in coordination with Garland/DBS, Inc., completed inspections on all Village-owned facilities as part of the development of a Roof Asset Management Program. Through these inspections, it was determined that the existing EPDM roof at the North Pumping Station has failed and requires full replacement. Funding for this work was planned in the Water and Sewer Fund for 2026.
The scope of work includes the removal of the existing EPDM roof and the installation of a completely new roofing system consisting of a water barrier, R-30 insulation, gypsum cover board, roof drain assembly, and a two-ply modified bitumen waterproofing membrane with associated metal details. The new system will carry a 30-year warranty issued by Garland.
Pricing for this phase was obtained through Garland/DBS, Inc. by leveraging the Omnia Partners cooperative purchasing program under Contract No. PW1925, which is included in the supporting documentation.
Staff recommends approval of the full proposed project cost of $81,587.00. This purchase is can be made without the Village independently bidding the contract due under the Joint Purchasing Act (30 ILCS 525/2).
Timing Considerations
Adoption at this time will allow the project to advance on a suitable timeline to complete the work in 2026 when environmental conditions are favorable for roof replacement.
Financial Impact
The costs for this project are funded through the Water and Sewer Fund of Fiscal Year 2026 Water and Sewer Fund under the account 5040.43730.101.444401.
Operations Impact
There is no operating impact associated with this item. The item aligns with the department’s core service delivery. Staff have spent approximately six hours preparing this item. If approved, staff will begin meeting with the contractor regularly throughout the course of the project.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• The work would be completed before the end of fiscal year 2026 as planned.
Disadvantages:
• This action requires the expenditure of funds.
Alternatives
Alternative 1:
The Board may table the item for additional information or discussion.
Advantages:
• The Board would be presented with the requested info.
Disadvantages:
• Delay could compromise the schedule for the project.
Alternative 2:
The Board may vote down the Resolution.
Advantages:
• There are no advantages to this alternative.
Disadvantages:
• The project would need to be rebid and result in a higher cost and a compromised timeline.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Rob Sproule, Public Works Director
Reviewed By: Jack Malec, Assistant to the Village Manager
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Independent Contractor Agreement
3. Supporting Contract Documents