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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-46    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 4/24/2023 Final action: 4/24/2023
Title: A Resolution Approving the Renewal of the Professional Services Agreement with On-Time Embroidery Incorporated, d/b/a Unique Apparel Solutions for Firefighter/Paramedic Uniforms and Clothing in an Amount Not to Exceed $45,000 Through May 2, 2024, and Authorizing its Execution
Attachments: 1. Resolution On-Time 2023, 2. Renewal - On Time Embroidery, 3. On Time Embroidery PSA 05-04-22

Submitted By                     

Chief Ronald Kobyleski  

 

Reviewed By

A.M. Zayyad

 

Agenda Item Title

Title

A Resolution Approving the Renewal of the Professional Services Agreement with On-Time Embroidery Incorporated, d/b/a Unique Apparel Solutions for Firefighter/Paramedic Uniforms and Clothing in an Amount Not to Exceed $45,000 Through May 2, 2024, and Authorizing its Execution

 

End

Overview

Overview

On-Time Embroidery was selected as the uniform/clothing vendor for the Fire Department personnel to replace uniforms and clothing as needed during the fiscal year 2023.

 

End

Recommendation

Recommendation

Adopt the Resolution.

 

Background

Fire Department personnel have a list of clothing/uniform items they order, as needed and approved, during the fiscal year. These items are ordered intermittently as the year progresses, and the total amount spent with this vendor will exceed $25,000, requiring Board approval.

 

Bids were requested for this work and posted on the Village Web Site in 2022. A total of 2 bids were received. After reviewing the proposals, staff finds it most advantageous to enter into an agreement with On-Time Embroidery. On-Time presented with the most complete bid with the lowest prices overall. The Fire Department has chosen to extend the existing contract through 2023, as provided in section 4.1 of the Professional Services Agreement.

 

We have a positive history of working with this company over the last several years. They have consistently provided us with the lowest overall per-item costs and excellent customer service. They also provide us with consistent quality items, which allows us to maintain our uniform standards. They have a brick-and-mortar sizing center and an online store customized for the OPFD with individual log-ins for ease of use. 

 

 

Fiscal Impact

The funds budgeted in 2023 are included in GL# 1001.42510.101.560625.

 

DEI Impact

N/A

 

Alternatives

The Board could delay action and request more information.

 

Previous Board Action

In 2022 the Board approved the original contract referenced in this resolution.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A