Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Task Order for Professional Engineering Services with Cordogan Clark & Associates, Inc. to Conduct Property Condition Assessments for the Public Works Center and Village Hall and to Complete Energy Audits for the Public Works Center, Village Hall, Main and South Fire Stations and Three Pump Stations in an Amount Not to Exceed $106,450.00 and Authorizing its Execution
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Overview
Overview
In February of 2023, the Village Board approved a Master Agreement with Cordogan Clark for various architectural and engineering services for Building Improvement Fund projects. The Building Maintenance Division requested a proposal from Cordogan Clark to conduct property condition assessments (PCA) for the Public Works Center (PWC) and Village Hall, and to complete energy audits for the Public Works Center, Village Hall, main and south fire stations, and the three pump stations.
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Recommendation
Recommendation
Approve the Resolution.
Background
At the February 6, 2023, Village Board meeting, the Village Board approved three Master Agreements with three different architectural and engineering firms to complete architectural and engineering design work for the Village’s CIP Building Improvement Fund projects. Cordogan Clark & Associates is one of the three architectural and engineering firms with a Master Agreement approved by the Village Board for completing projects via a task order procurement process.
Cordogan Clark has submitted a proposal to conduct PCAs for the Public Works Center and Village Hall, and to complete energy audits at the Public Works Center, Village Hall, main and south fire stations (the north fire station energy audit is already underway with a different firm) and three water pumping stations. If approved, the total amount of the task order would not exceed $106,450.00. These PCAs and energy audits will help staff develop and prioritize the Building Improvement Fund capital projects moving forward.
Fiscal Impact
The Fiscal Year 2023 CIP Building Improvement Fund Budget account no. 3012-43790-101-540673 includes $80,000 to conduct energy audits at various Village-owned buildings, and $25,000 to conduct PCAs for the Public Works Center and Village Hall. There are unencumbered funds in the account to cover the $1,500.00 not included in the original budget estimate.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
On February 6, 2023, the Village Board approved a three-year Master Agreement with Cordogan Clark & Associates for professional engineering services to complete design work on a task order basis in 2023 and subsequent years for scheduled Building Improvement Fund projects.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
N/A.