Title
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A Resolution Approving an Amendment to the Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for Construction Engineering Services for the Bridge Repair Project to Change the not to Exceed Amount from $69,940 to $82,076 and Authorizing its Execution
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Introduction
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In 2023, the Village contracted with TranSystems Corporation to provide design and construction management services for the Bridge Repair Project. Construction of the project is taking longer than originally anticipated when TranSystems submitted their proposal for construction engineering services in 2023. The additional cost to have TranSystems finish overseeing the ongoing Bridge Repair Project is $12,136 and adjusts the contract from $69,940 to $82,076.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior actions:
• The Village Board approved a Task Order for Professional Engineering Services with TranSystems Corporation for Design and Construction Engineering Services for the 2024 Bridge Repair Project, in an amount not to exceed $69,940 on July 31, 2023 (RES 23-236)
• The Village Board approved a Renewal of the Master Agreement with TranSystems Corporation for Professional Engineering Services in 2025 on December 3, 2024 (RES 24-386)
• The Village Board approved a Master Agreement for Professional Engineering Services with TranSystems Corporation on September 21, 2021. (RES 21-221)
Background
In 2023, the Village entered into a Task Order with TranSystems Corporation to provide design and construction engineering services for the Bridge Repair Project. In March of 2025, the Village awarded a contract to ERA-Valdivia Contractors for the Bridge Rehabilitation Project. Work has been ongoing for the project, but Era-Valdivia has taken longer to do the work than originally anticipated back in 2023 when TranSystems provided a proposal to run the project. Construction of the project is still scheduled to be completed before the project’s completion date of October 24, 2025.
This amendment increases the Task Order amount for construction engineering with TranSystems d/b/a GFT Infrastructure by $12,136 and adjusts the Task Order from $69,940 to $82,076 to cover the hours that TranSystems is spending overseeing construction of this project.
Timing Considerations
Adoption of the Amendment at this time will allow for TranSystems to continue to oversee the construction of the ongoing Bridge Repair Project, which is anticipated to be completed by the end of October.
Budget Impact
There are available funds for this work in the FY2025 Budget in the Capital Improvement Fund, Public Works - Engineering, Project Engineering account no. 3095.43780.101.570706 to fund the additional $12,136 needed to complete this work.
Staffing Impact
There is no staffing impact associated with this item. The item aligns with the department’s core service delivery.
DEI Impact
There is no DEI impact associated with this item.
Community Input
There has been no community input given in relation to this item.
Staff Recommendation
Adopt the Resolution.
Advantages:
• This Resolution will allow for the completion of these needed services.
Disadvantages:
• This action requires the use of funds.
Alternatives
Alternative 1:
The Board can delay action to gain additional information.
Advantages:
• Board Members would be presented with the additional information they requested.
Disadvantages:
The timing of the eventual Board action could impact the ability to have TranSystems provide the needed services.
Alternative 2:
The Board can vote down the item.
Advantages:
• This action can result in cost savings.
Disadvantages:
• If this item is voted down, there is no capacity to perform these construction inspection services with existing staff. The timing of the eventual Board action could impact the ability to have TranSystems provide the needed services.
Anticipated Future Actions
There are no anticipated future actions in relation to this item.
Prepared By: Bill McKenna, Village Engineer/Assistant Public Works Director
Reviewed By: Rob Sproule, Public Works Director
Approved By: Kevin J. Jackson, Village Manager
Attachment(s):
1. Resolution
2. Amendment Task Order Bridge Repair CE
3. Amendment Request Letter
4. Executed Task Order Bridge Engineering
5. Master Agreement