Submitted By
Emily A. Egan, Development Services Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Service, Maintenance, and Cellular Connectivity of One Hundred and Fifty-Five (155) Cale Pay Stations During Fiscal Year 2025 in an Amount Not to Exceed $241,800.00 and Authorizing Its Execution
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Overview
Overview
The contractor, Total Parking Solutions, Inc., will service and maintain one hundred and fifty-five (155) Cale pay stations located throughout the Village. Additionally, the contractor will provide cellular connectivity to ensure constant communication to the Cale WebOffice monitoring server for the pay stations. Maintenance and cellular connectivity are necessary to ensure a convenient and reliable parking experience for residents and visitors to Oak Park.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village contracts with Total Parking Solutions, Inc. to furnish and install Cale pay stations for pay-by-plate parking in various parking lots and on-street parking areas. As the preferred vendor selected through a request for proposals (RFP) process, Total Parking Solutions, Inc. has provided pay stations for the Village’s ongoing conversion of traditional coin-operated parking meters. In addition, the contractor is the provider of service and maintenance and also of cellular connectivity functionality. Cellular connectivity is necessary to allow real-time credit card payment, integration with the Park Oak Park mobile pay technology, and connectivity to the Genetec license plate reader (LPR) technology that is installed in parking enforcement vehicles. Total Parking Solutions, Inc. has been a responsible vendor in providing these services.
To ensure continued normal operation of the pay stations and to ensure reliable connectivity between the pay stations and the Cale WebOffice monitoring, it is recommended the vendor Total Parking Solutions, Inc. continues to be the provider of reliable service and maintenance of these pay stations as well as of cellular connectivity services to enable real-time and historical monitoring of pay station parking sessions.
Fiscal Impact
The proposed FY 2025 Budget includes $241,800.00 for these services as follows:
5060.43770.786.530667 (Street parking external support) = $181,350.00
5060.43770.787.530667 (Parking lots external support) = $60,450.00
DEI Impact
Pay stations are necessary from an equity perspective to ensure that users with limited access to technology and/or electronic payment are still able to utilize public parking.
From an environmental justice perspective, the pay stations are solar-powered and do not require the continued use of fossil fuels.
Alternatives
The Board could delay action to gain additional information.
Previous Board Action
On December 4, 2024, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the service, maintenance, and cellular connectivity of one hundred and fifty-five (155) Cale pay stations during Fiscal Year 2024 in an amount not to exceed $201,000.00.
On June 5, 2023, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of twenty-eight (28) Cale pay stations and associated work as a sole source preferred vendor in an amount not to exceed $262,220.00.
On December 5, 2022, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the service, maintenance, and cellular connectivity of one hundred and twenty-eight (128) Cale pay stations during Fiscal Year 2023 in an amount not to exceed $145,875.00.
On May 5, 2022, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of forty-one (41) Cale pay stations in an amount not to exceed $364,490.00.
On December 6, 2021, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the service, maintenance, and cellular connectivity of eighty-seven (87) Cale pay stations in an amount not to exceed $134,412.00.
On June 24, 2021, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase, installation, and programming of 4G Modem upgrade kits for forty-six (46) Cale pay stations in an amount not to exceed $23,920.00.
On December 7, 2020, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the service, maintenance, and cellular connectivity of eight-seven (87) Cale pay stations during Fiscal Year 2021 in an amount not to exceed $75,000.00.
On March 2, 2020, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of twenty-eight (28) Cale pay stations in an amount not to exceed $250,000.00. Due to the economic impacts of the COVID-19 pandemic, the Village only purchased thirteen (13) stations pursuant to this agreement in order to complete the Lake Street streetscape project for a total amount of $114,594.00.
On March 18, 2019, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of twenty-nine (29) Cale pay stations in an amount not to exceed $250,000.00.
On May 21, 2018, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of eight (8) pay-by-plate conversion kits in an amount not to exceed $22,400.00.
On March 19, 2018, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of twenty-nine (29) Cale pay stations in an amount not to exceed $250,000.00.
On September 18, 2017, the Village Board approved an Independent Contractor Agreement with Total Parking Solutions, Inc. for the purchase and installation of eight (8) pay-by-plate conversion kits in an amount not to exceed $22,400.00.
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A