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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-629    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2017 Final action: 9/5/2017
Title: A Resolution Approving an Independent Contractor Agreement with Pentegra Systems, LLC for the Installation of Cabling for Intercoms in an Amount not to exceed $60,000., Authorizing its Execution and Waiving the Village's Bid Process
Attachments: 1. 09.05.2017 AIC Resolution - Pentegra, 2. 09.05.2017 Contract - Pentegra, 3. Stentofon Intercom Cable Installation

Submitted By                     

Tammie Grossman, Director of Development Customer Services 

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving an Independent Contractor Agreement with Pentegra Systems, LLC for the Installation of Cabling for Intercoms in an Amount not to exceed $60,000., Authorizing its Execution and Waiving the Village’s Bid Process

 

End

Overview

Overview

In 2015, the Village of Oak Park upgraded revenue control equipment for the Holley Court and Avenue garages.  This technology included new Stentofon intercoms installed in each of the parking pay stations and gating equipment. This Resolution is for the installation of cabling needed for the new intercoms at the Holley Court Garage, Avenue Garage, and OPRF Garage.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2017 budget account number 5060-43770-101-570720 has $750,000 funds available. This contract would reduce the budgeted amount available by no more than $60,000. This amount includes the proposal for $46,506.35 and additional funds for damaged conduit and wiring in the garage, if necessary.

 

Background

In FY 2017, the Village Board approved a Resolution approving and independent contractor agreement with Pentegra Systems, LLC in an amount not to exceed $815,000 for the Village of Oak Park's Video Security and Access Control Project. This technology is currently being installed in the garages. Subsequently, the bad conduit and outdated cabling for intercom systems needs to be replace/upgraded.

 

By using the existing cable installation company, the Village would save money. In addition, a separate resolution RES 17-627 for the purchase and installation of Stentofon intercoms by Revcon will allow camera and intercoms to relate, thus further improving security in the garages.

 

Existing standalone intercoms throughout the garage have begun to need major repair work or completely failed and these failures have resulted in safety concerns. Cabling for said intercoms is outdated and conduit has failed due to salt and elements of the garages.

 

This Resolution would replace and upgrade the cabling for the new intercoms at the Holley Court Garage, Avenue Garage, and OPRF Garage.

 

Alternatives

The board could direct staff to search for additional cabling companies which would not connect the cameras and intercoms.

 

Previous Board Action

On January 17, 2017,  a Resolution Approving an Independent Contractor Agreement with Pentegra Systems, LLC for the Village of Oak Park's Video Security and Access Control Project in an Amount not to Exceed $815,000.00 was approved by the Village Board.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

Resolution 17-627 for the purchase and installation of eight-five (85) Stentofon intercoms is also submitted for the September 05, 2017 board meeting

 

Intergovernmental Cooperation Opportunities

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Performance Management (MAP) Alignment

Parking and Mobility Services Division is scheduled to start MAP in the final phase.